Bilingual Executive Assistant – Partner, Litigation
McCarthy Tétrault
full-time
Posted on:
Location Type: Office
Location: Montréal • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Anticipating needs of Partner to efficiently maximize time by managing a priority list/schedule and workload to ensure information is adequately prepared for meetings, including briefing on daily/weekly schedule and creating, managing and co-ordinating receipt of required documentation and materials in advance of meetings.
- Establishing a systematic method to track time commitments and task completion.
- Independently managing Partner’s calendar by scheduling appointments, anticipating needs, changes and rearranging meetings as appropriate.
- Coordinating logistics of internal and external conferences, business development activities, meetings and events (e.g., communication, location, meals, technical equipment, materials, RSVPs, and travel), with minimal to no guidance.
- Booking and coordinating Partner travel, preparing itineraries and travel expense reports in compliance with Firm and client travel policies.
- Managing firm and client confidential information and assisting with frequent personal requests.
- Preparing, editing, formatting, and revising correspondence and various documents in accordance with the requirements set by the Partner.
Requirements
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
- Minimum 5 years of experience as an executive/legal assistant with experience ideally acquired in a professional services environment.
- 2+ years of experience with litigation practice work is an asset.
- Bilingualism (French and English, oral and written) is required.
- Responsibilities may require availability beyond regular working hours and a more frequent in-office schedule to manage and respond to requests in a timely manner.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementdocument preparationtravel coordinationitinerary preparationexpense reportingtask trackingmeeting coordinationbilingual communication
Soft skills
time managementorganizational skillsanticipation of needsindependenceattention to detailcommunication skills
Certifications
Legal Assistant diplomacollege certificate in office administrationcertificate in Information & Communications Technologies