Legal and Regulatory Compliance Advisor
Desjardins
Bilingual Legal Administrative Assistant – Litigation
McCarthy Tétrault
contract
Posted on:
Location Type: Hybrid
Location: Montréal • 🇨🇦 Canada
Visit company websiteJob Level
Mid-LevelSenior
Tech Stack
TypeScriptVue.js
About the role
- Prepare, edit, format, print, scan and proofread correspondence, memos, litigation documents, reports, forms, labels and all documents produced by dictation, typing or otherwise, in accordance with the requirements established by the practice group
- Coordinate and assign tasks to various resource groups, where applicable, ensuring tasks are completed in a timely manner
- Perform proofreading and ensure documents are clear, properly formatted, and free of spelling and grammatical errors
- Assist lawyers in preparing and coordinating hearings and trials; record and monitor court appearance dates, procedural steps and filing requirements
- Prepare basic court filings and other visual materials to be presented in court
- Coordinate service and filings of proceedings with sheriffs/process servers and the Court
- Schedule and coordinate examinations, expert testimony or other court-designated hearings
- Manage evidence collection
- Maintain an in-depth knowledge of legal terminology, court rules and procedures, and medical terminology where applicable
- Manage files, including opening new files, maintaining large and complex files, and developing, maintaining and using an organized filing and retrieval system to facilitate access to paper or electronic records
- Update calendars for designated lawyers, including physical reminder systems, meetings, appointments, deadlines and client-related activities
- Coordinate lawyers' travel arrangements, including preparing itineraries and expense reports
- Regularly update contact names and addresses in the client database
- Review and route incoming mail and faxes; prepare and process outgoing mail and faxes
- Receive, process, screen and direct incoming calls per lawyers' instructions; respond to routine inquiries and client requests; take messages as required
- Assist daily with time-entry preparation and closing in accordance with firm standards for processing by the accounting department
- Work with Finance to coordinate the opening of new client files and new retainers
- Provide consistent support when other assistants are absent; assist assistants facing tight deadlines; work proactively, positively and productively as a team member
Requirements
- Legal assistant diploma or equivalent
- Minimum three years of experience as a litigation legal assistant
- Bilingual (French and English, spoken and written)
- Thorough knowledge of legal terminology and court rules and procedures
- Strong attention to detail and advanced word-processing, spelling, proofreading and editing skills
- Ability to perform tasks quickly and accurately
- Excellent time-management skills to meet tight deadlines; organizational skills and versatility; ability to work under pressure
- Ability to follow up on matters while meeting timelines with minimal supervision
- Highest level of discretion and respect for confidentiality
- High flexibility to work overtime when necessary
Benefits
- Exceptional benefits from day one, including firm-paid group insurance coverage
- A wellness program and a technology spending allowance
- Competitive compensation, overtime pay and generous time off, including a volunteer day and a paid day off for your birthday
- Opportunities for growth and professional development at all levels, within a culture that encourages and values feedback through dialogue
- Frequent opportunities to get involved in the community and a commitment to equity, diversity and inclusion
- A collaborative, cohesive culture where lawyers and business teams work together toward common goals
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
legal assistant diplomalitigation experienceword-processingproofreadingeditingcourt filingsevidence collectioncalendar managementclient database managementtime-entry preparation
Soft skills
attention to detailtime-managementorganizational skillsversatilityability to work under pressurediscretionconfidentialityflexibilityteamworkproactive support