McBains

Administration

• - **Working with Directors and Team**· Coordinate project delivery deadlines within the team**· Follow all QA and standard procedures**· Arrange meetings and lunches with clients**· Help with diary management** **
• - **Financial/Fees**· Helping with invoicing**· Posting Director timesheets and credit card** reconciliation** **
• - **Reception**· Covering reception when receptionists are away**· Answer phones when reception is busy** **
• - **Administration**· General office duties including photocopying,** scanning, binding, printing**· Heavy formatting of documents**· Use of Adobe Sign for documents**· Document control **· Issuing of documents on Sharefile systems**· Opening new jobs, making new files, keeping filing up to date**· Converting word documents into Adobe In-Design ** software **· Booking travel/accommodation**· Booking meeting venues if required**· Maintaining CRM – Projects/Contacts etc** **
• - **Diary Management**· Organise meetings when required

Office Administrator – Contract

• Working with Directors and Team
• Coordinate project delivery deadlines within the team
• Follow all QA and standard procedures
• Arrange meetings and lunches with clients
• Help with diary management
• Helping with invoicing
• Posting Director timesheets and credit card reconciliation
• Covering reception when receptionists are away
• Answer phones when reception is busy
• General office duties including photocopying, scanning, binding, printing
• Heavy formatting of documents
• Use of Adobe Sign for documents
• Document control
• Issuing of documents on Sharefile systems
• Opening new jobs, making new files, keeping filing up to date
• Converting word documents into Adobe In-Design software
• Booking travel/accommodation
• Booking meeting venues if required
• Maintaining CRM – Projects/Contacts etc
• Organise meetings when required