Legal Secretary

Mayer LLP

Legal Secretary supporting litigation attorneys at Mayer LLP, a Southwest business law firm. Coordinating legal schedules, files, client communications, research, and administrative operations.

Posted 8/4/2026full-timeSan Antonio • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $60,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while providing administrative support in a legal environment. Proficient in managing case files, conducting legal research, and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

Legal ResearchDocument PreparationE-Filing KnowledgeMicrosoft Office Suite ProficiencyOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document Management SystemCase File OrganizationData EntryClerical DutiesScheduling Meetings

Soft Skills

Strong Communication SkillsInterpersonal SkillsAttention to DetailAbility to Work IndependentlyTeam Collaboration

Tools & Technologies

IManageLegal Software

Industry Keywords

Litigation DefenseCourt RulesConfidentialityClient CommunicationFiling Procedures

About the role

Key responsibilities & impact

Greet clients and visitors in a professional and friendly manner
Answer phone calls, take messages, and direct calls to the appropriate person
Coordinate and schedule depositions, hearings, and meetings
Assist with document preparation
Conduct legal research and gather relevant case information
Organize and maintain case files in document management system (iManage)
Coordinate and schedule meetings, conferences, and travel arrangements
Maintain and organize client files and records
Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
Open new files and run conflicts
Update docket sheets or information sheets on files
Perform general clerical duties such as filing, scanning, and data entry
Provide administrative support to attorneys and staff as needed

Requirements

What you’ll need

Excellent organizational skills and attention to detail
Strong communication and interpersonal skills
Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
Knowledge of e-filing in state and federal courts
Previous experience working as a legal secretary on the litigation defense side is highly preferred
Knowledge of court rules and procedures
Ability to maintain confidentiality and handle sensitive information
Ability to work independently and as part of a team

Benefits

Comp & perks

Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
10 company holidays + 4 early release days
16 PTO days
Hybrid schedule (3 days/week in office, 2 days/week at home)
401k + firm match based on previous year revenue. In 2024 we matched up to 6%
Discretionary year end bonus
Employee referral bonus ($2000 - $4000)