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About the role
Key responsibilities & impact- Greet clients and visitors in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person
- Coordinate and schedule depositions, hearings, and meetings
- Assist with document preparation
- Conduct legal research and gather relevant case information
- Organize and maintain case files in document management system (iManage)
- Coordinate and schedule meetings, conferences, and travel arrangements
- Maintain and organize client files and records
- Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
- Open new files and running conflicts
- Updating docket sheet or information sheet on the file
- Perform general clerical duties such as filing, scanning, and data entry
- Provide administrative support to attorneys and staff as needed
Requirements
What you’ll need- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills
- Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
- Knowledge of e-filing in state and federal courts
- Previous experience working as a legal secretary on the litigation defense side is highly preferred
- Knowledge of court rules and procedures
- Ability to maintain confidentiality and handle sensitive information
- Ability to work independently and as part of a team
Benefits
Comp & perks- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
- 10 company holidays + 4 early release days
- 16 PTO days
- Hybrid schedule (3 days/week in office, 2 days/week at home)
- 401k + firm match based on previous year revenue. In 2024 we matched up to 6%
- Discretionary year end bonus
- Employee referral bonus ($2000 - $4000)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal researchdocument preparationdata entrye-filingcase file managementconflict checkingdocket management
Soft Skills
organizational skillsattention to detailcommunication skillsinterpersonal skillsconfidentialityindependenceteamwork