Senior Executive Assistant

May Mobility

Senior Executive Assistant at May Mobility supporting multiple Senior Executives and ensuring organizational efficiency. Managing schedules, travel logistics, and facilitating communications across teams.

Posted 5/14/2026full-timeRemote • Missouri • 🇺🇸 United StatesSenior💰 $84,000 - $105,000 per yearWebsite

About the role

Key responsibilities & impact

Anticipate the Exec’s needs and act proactively to address them, including preparing meeting materials, briefing documents, and agenda items in advance.
Monitor deadlines and follow up on action items, ensuring timely completion of tasks and facilitating effective decision-making.
Ensure agendas and necessary documents / materials are provided 24 hours prior to a scheduled meeting 100% of the time
Proactively manage the Execs calendar, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
Attend meetings as needed, with a focus on driving organizational efficiency
Manage travel logistics to include, flights, hotel, car rental, reimbursements, etc.
Work closely with administrative staff and Chief of Staff to continually streamline and simplify meetings and team workflow across May
Supporting multiple Senior Executive staff
Answers general calls and emails for the main office and greets visitors.
Ensure the Executive team is kept up to date on relevant news and information by sending announcements, newsletters, etc.
Provide support for across teams such as marketing, sales, people, operations for special projects
Plan company events including social, professional development, and business development
Manage, process, and review expenses for the executives, and their team’s direct reports as needed
Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
Schedule internal and external meetings with a variety of cross-functional partners
Coordinate meetings across time zones
Respond and take action on a high volume of slacks and emails with urgency and professionalism
Map out and circulate meeting agendas, facilitate meetings, and manage post-meeting follow-ups
Other duties as assigned

Requirements

What you’ll need

7 + years of experience supporting multiple Senior Executives.
Experienced in executive scheduling, team coordination, and flexible environments
Demonstrated a high level of initiative and professionalism.
Strong time management and problem-solving skills with the ability to prioritize work.
Outstanding written and verbal communication skills, with close attention to detail.
Strong organizational skills with the ability to define and take on new responsibilities
Ability to handle highly confidential information with sensitivity and professionalism.
Experience using Google Suite

Benefits

Comp & perks

Comprehensive healthcare suite including medical, dental, vision, life, and disability plans. Domestic partners who have been residing together at least one year are also eligible to participate.
Health Savings and Flexible Spending Healthcare and Dependent Care Accounts available.
Rich retirement benefits, including an immediately vested employer safe harbor match.
Generous paid parental leave as well as a phased return to work.
Flexible vacation policy in addition to paid company holidays.
Total Wellness Program providing numerous resources for overall wellbeing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive schedulingteam coordinationtime managementproblem-solvingorganizational skillsconfidential information handling

Soft Skills

initiativeprofessionalismattention to detailcommunication skills