VP, Privacy and Healthcare Regulatory
Omada Health
Onboarding Compliance Specialist
MaxHome, LLC
full-time
Posted on:
Location Type: Remote
Location: Remote • Wisconsin • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Collect, verify, and track all required onboarding documentation (W-9s, contracts, COIs, licenses, background checks, etc.)
- Review Certificates of Insurance (COIs) for accuracy, coverage, and compliance with state and company standards
- Monitor subcontractor requirements across multiple states, ensuring adherence to regional labor and insurance regulations
- Escalate discrepancies, expired documents, or compliance risks to leadership in a timely manner
- Maintain accurate and up-to-date contractor records in SharePoint, Coupa, and other internal systems
- Track onboarding progress to ensure no subcontractor begins work without full compliance clearance
- Identify recurring compliance issues or process gaps and recommend improvements
- Partner with insurance agencies to expedite and validate COIs
- Provide clear guidance to subcontractors on required documents and next steps
- Collaborate with recruiting team members and hiring managers to align onboarding with project timelines
Requirements
- Strong organizational skills with the ability to manage multiple onboarding files and deadlines simultaneously
- Familiarity with 1099 contractor requirements, insurance compliance, or COI verification (preferred)
- Preferred administrative or customer service experience
- Excellent attention to detail and ability to spot errors or incomplete documentation
- Strong written and verbal communication skills to interact with subcontractors, agencies, and internal teams
- Proficiency with Microsoft Excel, SharePoint, or similar tracking/filing systems
- Adaptability to changing compliance standards and state regulations
- Detail-oriented with a high level of accuracy in data entry and record-keeping
- Proven ability to meet deadlines and work under pressure
- Excellent time management and organizational skills
- Familiarity with HR databases, applicant tracking systems, and candidate management systems
- Knowledge of HR practices, employment laws, and recruitment best practices
- Strong knowledge of Microsoft Office 365 Suite and ability to learn software applications
- Must be 18 years or older (application form question)
- Legally authorized to work in the United States; sponsorship question is asked
Benefits
- Remote work
- As a non-exempt employee, you are eligible to be paid overtime if you work over 40 hours in the week
- Wages and benefits shall be paid consistently with Renuity wage and benefits policy
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
COI verificationinsurance compliancedata entryrecord-keepingonboarding documentation management1099 contractor requirementscompliance monitoringprocess improvement
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationtime managementadaptabilityability to meet deadlinescustomer service
