Financial Operations Specialist – Payroll, Billing
Maxana
contract
Posted on:
Location Type: Remote
Location: Brazil
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About the role
- Run and manage payroll in **ADP**
- Collect, validate, and reconcile consultant timesheets
- Audit hours, pay rates, and approvals for 100% accuracy
- Ensure on-time payments for contractors and employees
- Resolve payroll discrepancies quickly and professionally
- Generate accurate customer invoices in **QuickBooks**
- Match timesheets to contracts and billing terms
- Verify rates, hours, and client-specific requirements
- Track invoice status and assist with follow-ups
- Prevent revenue leakage and billing errors
- Maintain organized financial records and documentation
- Reconcile payroll and invoicing data weekly/monthly
- Create reports for leadership (hours, revenue, margins, etc.)
- Improve processes and automate wherever possible
- Serve as the go-to person for payroll or billing questions
Requirements
- Deep, hands-on **ADP payroll experience**
- Expert-level **QuickBooks** (invoicing, reporting, reconciliation)
- Strong proficiency in Excel
- 2–5+ years in payroll, accounting ops, or financial operations
- Extreme attention to detail (you naturally double-check everything)
- Comfortable working with numbers all day
- ** Highly organized and process-driven **
- Able to work independently with minimal oversight
Benefits
- Fully Remote Work
- Competitive Pay
- Working for an industry leading, tech forward company
- Flexible Hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
ADP payroll experienceQuickBooksExcelinvoicingreportingreconciliationauditfinancial operationsdata reconciliationprocess automation
Soft Skills
attention to detailorganizational skillsprocess-drivenindependent workproblem-solvingcommunicationprofessionalismtime managementaccuracycustomer service