Executive Assistant

Maxan Interior Systems

Executive Assistant providing support to the President & General Manager at Maxan. Managing schedules, prioritizing commitments, and coordinating meetings in a hybrid environment.

Posted 7/22/2026full-timeMississauga • 🇨🇦 CanadaMid-LevelSenior💰 CA$65,000 - CA$80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational and time management skills while managing executive schedules, communications, and logistics. Proficient in Microsoft Office tools to prepare materials and track priorities effectively.

Highest-signal resume keywords

Executive Support ExperienceOrganizational SkillsTime Management SkillsMicrosoft Office ProficiencyCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementMeeting CoordinationDocument PreparationTravel CoordinationExpense Reporting

Soft Skills

ProfessionalismProactivitySound Judgment

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Teams

Industry Keywords

Construction Industry Experience

About the role

Key responsibilities & impact

Manage the President’s calendar, meetings, appointments, travel, and key deadlines.
Coordinate schedules and meeting logistics with internal and external stakeholders.
Prioritize competing requests, protect executive time, and ensure important commitments and deadlines are not missed.
Prepare agendas, presentations, reports, correspondence, and meeting materials.
Organize documents requiring review, approval, or signature and ensure the President is prepared for meetings and important discussions.
Track priorities, action items, commitments, and follow-ups to keep projects and executive initiatives moving forward.
Follow up with team members and stakeholders to ensure outstanding items are completed.
Screen and prioritize communications, draft correspondence, and act as a professional liaison with employees, clients, vendors, consultants, and business partners.
Coordinate travel, reservations, expense reports, invoices, memberships, subscriptions, and other administrative requirements.
Support time-sensitive personal and business matters as required.
Handle sensitive and confidential information with professionalism and discretion.

Requirements

What you’ll need

3-5+ years of experience supporting senior executives in an Executive Assistant or similar role
Exceptional organizational and time management skills
Strong written and verbal communication skills
Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Ability to manage multiple priorities with accuracy, professionalism, and sound judgment
Highly organized, proactive, and capable of working independently
Experience in construction or a related industry is considered an asset.

Benefits

Comp & perks

Competitive compensation package, including a Structured KPI Bonus Program
Excellent benefits and annual Health Spending Account
Great vacation policy plus 3 paid personal days
Group RRSP & DPSP Matching Program
Early office closure on Fridays throughout the year and summer hours
Complimentary use of our gym and shower facilities on-site
Fresh fruit and snacks around the office
In-house leadership and development programs through Maxan Academy
Be part of an amazing culture where you want to come to work!