Administrative Operations Coordinator

Mattr

Administrative Operations Coordinator responsible for front office functions at Mattr, ensuring efficient operations and documentation processes. Provides excellent customer service and administrative support for daily activities.

Posted 6/18/2026full-timeFairfield • Ohio • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Deliver a professional and welcoming experience by greeting and assisting visitors, vendors, and employees
Manage incoming calls and route inquiries appropriately to ensure timely responses
Maintain a clean, organized, and professional front office environment
Prepare and process invoices for outgoing shipments with a high level of accuracy
Assemble complete shipping documentation packages, including invoices, packing slips, and related paperwork
Collaborate with operations and shipping teams to ensure documentation is accurate and processed on time
Maintain accurate and organized records through electronic and paper filing systems
Support day-to-day office operations, including supply management and general administrative tasks
Assist with data entry and document tracking to ensure operational accuracy
Contribute to continuous improvement initiatives to enhance processes and efficiency
Support Health, Safety & Environmental (HSE) initiatives to promote an Incident and Injury Free (IIF) workplace

Requirements

What you’ll need

High school diploma or equivalent required; associate’s degree preferred
1–3 years of experience in administrative, receptionist, or office support roles
Demonstrated attention to detail, especially in documentation and invoicing
Proficiency in Microsoft Office applications, including Outlook, Excel, and Word

Benefits

Comp & perks

Multiple medical, dental & vision plan options (Blue Cross Blue Shield & VSP)
Health Savings Account (HSA) with monthly company contributions
401(k) with dollar-for-dollar match, vested from day one
Incentive bonus plans + paid vacation & sick leave
Employer-paid Life, AD&D, and Long-Term Disability insurance
Wellness incentives
Free Employee Assistance Program (EAP)
Discounts on fitness, shopping & travel (Blue365, LifeMart & more)
Year-round permanent work at one location with tools, PPE & safety training
Onsite parking + staff social events

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data entrydocument trackinginvoice processingshipping documentationrecord maintenancesupply managementadministrative tasksattention to detailMicrosoft OfficeExcel

Soft Skills

communicationcollaborationorganizational skillsprofessionalismcustomer serviceproblem-solvingtime managementadaptabilitycontinuous improvementattention to detail

Certifications

high school diplomaassociate's degree