Drive administrative project deliverables for Engagement Teams
Work collaboratively with colleagues in a fast-paced environment
Organize and oversee key stages of the executive search process
Create high-quality documentation, presentations, and correspondence
Ensure data accuracy and integrity within ZRG’s proprietary database
Manage the lifecycle of search projects
Monitor search projects using Salesforce
Build and foster relationships with candidates and clients
Arrange and coordinate candidate interviews and related travel
Provide continuous support throughout client engagements
Identify potential challenges and develop contingency plans as needed
Review and prepare delivery documentation for accuracy and completeness
Maintain accurate records of candidate interviews and client meetings
Facilitate professional communications with clients, candidates, and colleagues
Use analytical skills to resolve challenges and ensure smooth engagement operations
Prioritize tasks and manage time effectively to meet deadlines
Support Engagement leaders and manage engagement progress.

Requirements

Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
CRM systems/databases experience
Design and cloud-based tools proficiency
Virtual video conferencing systems experience
Minimum six years of work experience
Preferably two years in a professional services, executive search, or human resources role
Administrative experience supporting senior management in a client-driven business
Proven ability to meet multiple and unexpected deadlines in a fast-paced environment requiring quick turnarounds
Proactive, detail-oriented, organized, and able to anticipate needs while managing multiple priorities.

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data accuracyproject managementdocumentationpresentation creationanalytical skillstime management

Soft Skills

collaborationrelationship buildingproactivedetail-orientedorganizational skillscommunication