Executive Assistant, Actuarial
Marsh McLennan
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • North Carolina • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Support up to 3 Partners with high-level administrative and business development tasks
- Build relationships with clients and client EAs and maintain/update contacts and business activities in CRM database
- Track and maintain sales activity/pipeline and execute requested follow-up calls for client mailings
- Assist Marketing Department with coordination of customized mailings and prepare letters, proposals and other documents using Oliver Wyman formatting styles
- Maintain diaries for Partners, scheduling internal and external meetings and proactively spot opportunities to add meetings
- Assist with scheduling for complex projects as requested by the Partner and/or project team
- Coordinate travel and accommodation, book cars, rail tickets, and group travel efficiently
- Work with HC to obtain work permits and visas and manage documents and project deliverables when requested
- Notify staffing and Practice EAs of extensions/re-negotiations and manage storage or disposal of confidential client information
- Act as central point of contact for all assigned Partner administrative needs and liaise with other support departments
- Prepare weekly timesheets and all expense reports (or delegate to a team assistant)
- Provide coverage for EAs who are out of the office and support transitions and training for new EAs
- Participate in team meetings and projects with an eye to improving processes and overall EA team performance
Requirements
- Bachelor’s degree preferred
- At least 3 years’ experience at working in an administrative or customer service position
- Experience in financial services, management consultancy and/or a professional services environment a plus
- Excellent Word, PowerPoint and Excel skills
- Expert knowledge of Outlook
- Knowledge of Salesforce a plus, but not necessary
- Problem solver – able to work with other teams and staff members effectively
- Strong service focus – dedicated to meeting the expectations of all staff
- Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
- Maturity, poise and judgment
- Ability to maintain and respect confidentiality
- Ability to think strategically and contribute to development of departmental model
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
- Ability to undertake projects and produce quality and timely results
- Self-starter, strong initiative, confidence and ability to work with little guidance
- Collaborative team player
- Ability to juggle several tasks at once, prioritize and manage own time
- Methodical, organized and excellent attention to detail
- Flexible attitude; embraces change, hard-working, cost conscious and results driven
Benefits
- Hybrid role that requires 3 days per week in our office and no option to be fully remote
- Marsh McLennan committed to hybrid work, offering flexibility of working remotely and collaboration, connections and professional development benefits of working together in the office
- Work with HC to obtain work permits and visas
- If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com
- Embrace a diverse, inclusive and flexible work environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportbusiness developmentCRM database managementsales activity trackingdocument preparationtimesheet managementexpense reportingproject coordinationtravel coordinationconfidential information management
Soft skills
problem solvingservice focuscommunicationnegotiationmaturityjudgmentstrategic thinkingtime managementcollaborationattention to detail
Certifications
Bachelor's degree