Mars

Work-Study – Administrative and Communications Assistant

Mars

full-time

Posted on:

Location Type: Hybrid

Location: Ernolsheim-sur-Bruche • France

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About the role

  • Participation in enhancing the CSE (Works Council)'s visibility by updating the CSE website
  • Preparation of monthly ASC (Social and Cultural Activities) meetings, drafting minutes and tracking decisions
  • Design and regular distribution of information about CSE activities, entitlements, events and news via emails, posters, intranet, newsletters, etc.
  • Collect employee needs and expectations to tailor offerings and improve satisfaction
  • Organize communication events (open days, information meetings, welcome booths)
  • Handle incoming telephone calls
  • Actively participate in organizing a variety of employee activities (Christmas party, trips, summer party, sports and cultural outings, etc.)
  • Inform and promote activities to employees to ensure broad participation
  • Run on-site information desks for social activities
  • Administrative management of the CSE's social activities using the existing application
  • Manage relationships with service providers: negotiation, contract follow-up and monitoring the quality of services offered to employees
  • Assist in planning events and committees related to ongoing activities
  • Support CSE budget management: invoice tracking and updating the CSE website
  • Monitor monthly accounts
  • Provide occasional administrative support during CSE audits
  • Update the list of entitled members and beneficiaries for the CSE
  • Prepare and send activity reports to CSE members
  • Assist employees in using the CSE website effectively
  • Handle mail

Requirements

  • Currently pursuing a Bac+2 or Bac+3 (equivalent to a 2–3 year post-secondary diploma) in Executive Assistance / Communications Assistant or equivalent
  • Proficient with common office software and digital tools
  • Good interpersonal skills
  • Organized and detail-oriented
Benefits
  • Extensive learning and development opportunities
  • Integration into a large Petcare family of 1,000 Associates
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative managementevent planninginvoice trackingreport preparationcontract negotiation
Soft Skills
interpersonal skillsorganizational skillsdetail-orientedcommunication skills
Certifications
Bac+2Bac+3