Office Specialist

Marmon Holdings, Inc.

Office Specialist delivering comprehensive administrative and operational support for Sterling Crane LLC’s branch operations. Managing records, customer service, and office coordination activities efficiently.

Posted 7/16/2026full-timeBaytown • Texas • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while providing comprehensive administrative support to branch operations. Proficient in managing multiple priorities and maintaining confidentiality in a professional office environment.

Highest-signal resume keywords

Administrative SupportOrganizational SkillsCustomer Service OrientationMicrosoft Office ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Office SupportAsset TrackingOnboarding CoordinationPurchasing ProcessesRecord Maintenance

Soft Skills

Verbal CommunicationWritten CommunicationInterpersonal Skills

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft Excel

Industry Keywords

Branch OperationsVisitor ManagementMeeting CoordinationConfidentiality

About the role

Key responsibilities & impact

Provide administrative support to the Branch Manager and branch leadership team.
Serve as the primary point of contact for general office inquiries and requests.
Maintain organized branch records, files, and documentation in accordance with company standards.
Coordinate meeting logistics, scheduling, and other administrative activities as needed.
Assist with special projects and additional duties to support branch operations.
Serve as the first point of contact for visitors, customers, vendors, and employees entering the branch.
Professionally greet guests, determine the purpose of their visit, and direct them to the appropriate individual or department.
Answer and manage incoming telephone calls, ensuring inquiries are handled promptly and routed appropriately.
Maintain visitor logs and ensure adherence to company security and visitor procedures.
Coordinate conference room scheduling and assist with preparing meeting spaces as needed.
Receive and distribute incoming mail, packages, and deliveries.
Support a professional and welcoming front office environment by maintaining the reception area and common spaces.
Provide backup reception coverage during employee absences, breaks, or periods of increased activity.

Requirements

What you’ll need

High school diploma or equivalent required; associate degree in Business Administration or a related field preferred.
Minimum of 2–4 years of administrative, office support, or branch operations experience required.
Experience supporting multiple departments or locations preferred.
Experience with asset tracking, onboarding coordination, or purchasing processes is beneficial.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
Demonstrated attention to detail and commitment to accuracy.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong customer service orientation and interpersonal skills.
Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

Benefits

Comp & perks

Medical, Dental and Vision
401K with Company match
Company-paid employee and dependent life insurance
Annual reimbursement for safety shoe and prescription safety eyewear
Holiday Pay
Vacation Pay
Marmon Employee Discount Program