Sourcing Manager II
Maritz
full-time
Posted on:
Location Type: Office
Location: Fenton • Montana • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- To function as the primary client liaison and lead for assigned programs.
- Negotiates critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destinations options and solutions.
- Proactively negotiates prices and contracts.
- Communicates with account team, client, and suppliers on a timely basis.
- Follows standard operating procedures for all sourcing activity.
- Develops and implements program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client.
- Gathers all the information necessary to properly source and place an event on behalf of a client, including availability grids.
- Initiates RFP process via Cvent to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers.
- Negotiates and confirms critical program components with supplier(s) and team.
- Tracks supplier option dates and follows-up with team members and suppliers of program status.
- Reviews all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of the client, including attrition dates, cancellation policies, etc.
- Uses appropriate documentation to ensure consistency and accuracy.
- Advises Event Management Team and customer of rates, terms, offer and secures initial deposit.
- Responsible for accurate program forecasting and updating business management systems with accurate financial and estimated budget and cost savings information as needed.
- Maintains tracking information of all tentative, sold, and canceled programs in business program management system.
- Maintains accurate records, system input, and complete file management as outlined in Maritz and client policies and procedures.
- Provides leadership to team and promotes positive team environment as a positive role model.
- Works closely with client and account team to ensure program objectives are addressed, maintaining open line of communication to ensure understanding of expectations and client satisfaction.
- Maintains open and on-going communication with team regarding supplier utilization, key negotiations, performance and unique programming ideas.
- Partners with third party suppliers as needed.
- Create meeting records in the designated meeting management system, and completes all internal documentation for the program prior to turnover.
- Conducts additional negotiations with supplier(s) to improve costs, profitability and/or terms of targeted program components.
- Achieve appropriate benchmarking metrics as per client or company requirement.
- Manages VIP and complex customer requests as required by client.
- May require travel to destinations worldwide, in support of client site inspections (Ability to travel by airplane, boat, rail and/or car).
Requirements
- College degree.
- Minimum of five years of experience in project, event or meeting management, at least 2 of which include working with Cvent and hotel contracts.
- Experience in hotel buying, as well as strong knowledge of program/event budget maintenance.
- Knowledge of travel supplier operations, overall capabilities/range of services.
- Proven negotiation skills and prior successful experience in developing and maintaining key client and supplier relationships.
- Knowledge of hotels and destinations globally.
- Program management system experience preferred
- Understanding of and ability to effect win/win solutions and prior experience in effectively handle multiple projects/demands.
- Proven aptitude for technology and/or software solutions and analytical skills.
Benefits
- medical
- dental
- vision
- life insurance
- disability
- 401k
- tuition reimbursement
- paid time off
- and more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementevent managementmeeting managementnegotiationbudget maintenancesupplier operationsCventcontract managementprogram management systemanalytical skills
Soft skills
client liaisoncommunicationleadershipteam collaborationproblem-solvingrelationship managementorganizational skillsadaptabilitycustomer servicetime management
Certifications
college degree