Marigold

Executive Team Administrator

Marigold

full-time

Posted on:

Location Type: Remote

Location: Remote • Alabama, Arizona, California, Connecticut, Florida, Illinois, Iowa, Kansas, Kentucky, Maine, Maryland, Massachusetts, Minnesota, Mississippi, Missouri, Montana, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Vermont, Virginia, Washington, Wisconsin • 🇺🇸 United States

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Salary

💰 $115,000 - $125,000 per year

Job Level

SeniorLead

About the role

  • Provide comprehensive administrative and operational support to Marigold’s CEO and Executive Leadership Team, managing complex calendars, travel, and scheduling across global time zones.
  • Coordinate leadership meetings, including agenda development, briefing materials, presentations, and follow-up documentation to ensure clear communication and accountability.
  • Lead logistical planning for key company events including leadership offsites, board meetings, and global summits, ensuring seamless execution and alignment to strategic goals.
  • Maintain proactive oversight of priorities, anticipating needs, resolving scheduling conflicts, and optimizing time for executive focus and impact.
  • Partner cross-functionally with HR, Finance, and Communications to support executive initiatives, internal communications, and change management efforts.
  • Assist in the preparation and coordination of board materials, logistics, and post-meeting action items.

Requirements

  • 7+ years of experience supporting senior executives or C-suite leaders, preferably within SaaS or high-growth technology organizations.
  • Demonstrated ability to manage multiple executive stakeholders with professionalism, confidentiality, and emotional intelligence.
  • Proven success coordinating leadership meetings, events, and board activities, including preparation and follow-through.
  • Strong written and verbal communication skills with the ability to synthesize information and anticipate needs.
  • Exceptional organizational and time management skills, with high attention to detail and accuracy.
  • Proficiency with Google Workspace, Microsoft Office Suite, Slack, Zoom, and project management tools.
Benefits
  • medical/dental/vision insurance
  • life/accident/disabilities insurance
  • supplemental health benefits
  • FSA
  • EAP and pet insurance
  • Open Time Away time off
  • paid holidays
  • birthday benefit day off
  • 401k plan with a company match on your contributions
  • Employee-centric and supportive remote work environment with flexibility
  • Support for life events including paid parental leave

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementevent coordinationlogistical planningagenda developmentbriefing materials preparationschedulingconflict resolutiontime managementattention to detailinformation synthesis
Soft skills
professionalismconfidentialityemotional intelligencecommunication skillsorganizational skillsanticipation of needscross-functional collaborationaccountabilityleadership supportproactive oversight