Administrative Specialist

Maricopa County

Administrative Specialist supporting dynamic legal team within Maricopa County, providing high-quality administrative assistance and managing various responsibilities. Ideal candidate is detail-oriented and tech-savvy.

Posted 7/3/2026full-timePhoenix • Arizona • 🇺🇸 United StatesJuniorMid-Level💰 $20 - $31 per hourWebsite

About the role

Key responsibilities & impact

Provide specialized clerical support to the attorneys, paralegals, legal support specialists, and practice group leaders to assist in the processing of civil litigation matters.
Open and create digital files.
Serve in a receptionist capacity by answering the telephone, responding to general information questions, directing or screening calls, and taking accurate messages.
Prepare and process specialized paperwork as directed.
Utilize a computer to look up and retrieve case information from various databases.
Organize case files for close-out; enter case disposition and close-out information into the County Attorney's Office case management system.
May be responsible for document delivery runs between divisions within the office and hand deliveries to Judges and Superior or District Court filing counters as needed.
Sort and distribute electronic pleadings and minute entries.
Some positions may required use of skills to provide English/Spanish translation.

Requirements

What you’ll need

Two years of specialized clerical experience
High School Diploma or GED
Post-secondary education may substitute for 6 months of the experience requirement
Specialized clerical experience in a law office, judicial, or law enforcement environment

Benefits

Comp & perks

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center, Maricopa County Kids Club , dedicated to serving Maricopa County families
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% monthly contribution rate that includes a 100% employer match on Day 1

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Clerical SupportCase File OrganizationDigital File CreationPaperwork ProcessingDatabase Retrieval

Soft Skills

Communication SkillsOrganizational SkillsAttention to Detail

Certifications

High School DiplomaGED