Administrative Assistant

Maricopa County

Administrative Assistant performing clerical tasks for the Engineering Department at Maricopa County. Handling multiple tasks and supporting project delivery for various business lines.

Posted 6/10/2026full-timePhoenix • Arizona • 🇺🇸 United StatesMid-LevelSenior💰 $21 - $33 per hourWebsite

About the role

Key responsibilities & impact

Maintain calendars, schedule meetings and appointments; prioritize and resolve complex meeting schedules; coordinate meeting rooms and resources
Prepare meeting agendas and presentation materials; take and transcribe meeting minutes, and prepare summaries for distribution
Conduct and coordinate assigned projects and research studies; identify and resolve problems
Coordinate with HR on the preparation of hiring packages
Manage department database for lessons learned and prepare quarterly reports
Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the procedures and policies of the Department
Create, edit, and process correspondence, memoranda, letters, legal documents, information packets, and other communications
Maintain department files and library through SharePoint; collect and compile statistical data; develop and create a variety of technical and statistical reports
Update manual and computer records and tracking systems, and assure the accuracy of databases; create management reports; maintain filing procedures
Research, scan, and file hard copy to upload into electronic files
Ensure all administrative actions comply with County policy, procedures, and guidelines
Develop technical documents as needed; assist with the development of the annual budget
Answer phones, resolve problems, and provide answers and customer service requests within the scope of authority; routes calls to appropriate individuals, takes and delivers messages
Provide advice and assistance on compliance with laws, rules, and regulations
Order and maintain an inventory of supplies, and process invoices
Assist with preparing and processing travel and training arrangements for division staff
Other job duties as assigned

Requirements

What you’ll need

Three years of responsible clerical and/or administrative experience
High school diploma or GED
A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis
Successful candidates must currently possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire.
Associate's degree or higher in Public Administration, Business, or a closely related field
Three or more years of advanced clerical or administrative experience, which includes providing administrative support in transportation.
Clerical experience working in a government agency
Experience with SharePoint
Experience scheduling/coordinating safety or technical training classes
Experience assisting transportation maintenance supervisors and/or managers

Benefits

Comp & perks

Tuition reimbursement
Exceptional work-life balance, with a hybrid work schedule option
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationproject managementreport preparationdocument compositiondata compilationdatabase managementtechnical writingstatistical reportingcompliance knowledge

Soft Skills

problem solvingcustomer servicecommunicationorganizational skillsattention to detailtime managementteam collaborationadaptabilityconflict resolutionprioritization

Certifications

valid Arizona driver's licensehigh school diploma or GEDAssociate's degree in Public AdministrationAssociate's degree in Business