Patient Access Representative – Intermediate

Margie and Bill Klesse College of Engineering and Integrated Design at UTSA

Patient Access Representative managing high-volume patient inquiries in a hybrid work environment. Handling clinical business calls and ensuring positive patient experiences.

Posted 6/24/2026part-timeSan Antonio • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Responsible for handling a high volume of patient and clinical business calls averaging 60-65 calls per day.
Provide an exceptional and positive patient experience to every caller, striving for patient loyalty and confidence in accordance with UT Health Patient Experience program.
Complete registration of new patients which includes obtaining complete and accurate patient demographics, including entering and verification of subscriber insurance information.
Schedule appointments for new and existing patients following clinic scheduling guidelines and protocols.
Assists patients with any questions, concerns, medication refill request or sending messages to appropriate provider or clinical staff.
Assigned to service calls for a primary and at least 1 additional clinic.
Perform after hour duties and responsibilities to assist patients with urgent medical or health concerns.
Completes outbound calls, adhering to processes and procedures of those assignments.
Meet or exceed UT Health metrics for contact center performance standards, with a focus on quality, accuracy, and timeliness of every call.
Maintain call quality assessment scores of 95% - 100% consistently.
Demonstrate professional demeanor in appearance and behavior in all work-related interactions, whether in person or virtual.
Participate in ongoing technical, customer service, and other training to continually improve skills.
Contributes to training plan for call center agents and Access Call Center improvement initiatives.
1st level contact for escalated patient issues, exercising conflict resolution skills
Adapts to ongoing operational or changes based on business needs.
Responsible for complying with all clinical policies and procedures and HIPAA compliance.
Meets or exceeds time and attendance expectations as defined in UT Health Attendance Policies.
Performs other duties as assigned.

Requirements

What you’ll need

Bilingual is preferred, but not required
Excellent Verbal and written communication skills
Listening skills
Problem analysis and problem solving
Strong Customer service orientation
Organizational skills
Attention to detail
Adaptability
Teamwork
Proficient typing and keyboarding skills with basic knowledge of Microsoft Office Suite

Benefits

Comp & perks

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement - UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

patient registrationinsurance verificationappointment schedulingcall handlingoutbound callscall quality assessmentHIPAA compliancetyping skillsMicrosoft Office Suite

Soft Skills

communication skillslistening skillsproblem analysisproblem solvingcustomer service orientationorganizational skillsattention to detailadaptabilityteamworkconflict resolution