Executive Assistant

• Performs clerical duties and coordinates communication of the unit to assist with patient and family-centered care activities.
• Initiates, assembles, and maintains patient charts under established procedures; prepares patient labels/armbands for admissions.
• Processes patient admissions, transfers, and discharges and informs team members of reports and pertinent information.
• Greets patients and visitors; directs them to departments and communicates wait times.
• Answers telephones and manages the patient call system; serves as an information resource to patients, staff, and visitors across all age groups.
• Completes and maintains unit and patient records, files, forms and documents related to admissions, surgeries, transfers, discharges, and medical records.
• Maintains organized work area; checks and updates facility boards, pneumatic tube system and telemetry box reconciliation.
• Prepares reports, purchase orders, memos, letters and sends documents via facsimile while maintaining patient confidentiality in accordance with HIPAA.
• Tracks call light response time, assigns and distributes communication devices, runs errands, retrieves supplies, and transports patients.
• Maintains inventory par levels, coordinates transportation for patients and items, and fulfills patient sitter role when necessary.
• Performs other duties as assigned and works under direction of nurse or physician.

Unit Secretary – Bone Marrow Transplant

Executive Assistant