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Mara

HR Administrator

Mara

HR Administrator supporting onboarding, employee records, communications, travel, and workplace operations. Helping Mara, a global algal omega-3 biotechnology company, create a positive employee experience.

Posted 8/5/2026full-timeDartmouth • 🇨🇦 CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in HR administrative processes, including maintaining employee records, onboarding, and offboarding. Exhibits strong organizational, communication, and interpersonal skills to support employee engagement and HR initiatives.

Highest-signal resume keywords
HRIS ProficiencyMicrosoft Office SuiteEmployee Engagement InitiativesOrganizational SkillsConfidentiality Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
HR DocumentationHR ReportingOnboarding CoordinationOffboarding CoordinationAdministrative SupportExpense ReportingMeeting LogisticsVendor CommunicationsData ManagementProcess Improvement
Soft Skills
Attention to DetailWritten CommunicationVerbal CommunicationInterpersonal SkillsTime Management
Tools & Technologies
HRIS PlatformsBambooHRMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPoint
Certifications & Qualifications
Diploma in Human Resources
Industry Keywords
Employee ExperienceHR Administrative ProcessesEmployee SurveysRecognition ProgramsWellness Activities

About the role

Key responsibilities & impact
  • Maintain accurate and confidential employee records and HR documentation in the HRIS
  • Prepare HR reports, metrics, and administrative documentation
  • Assist with improving HR administrative processes and documentation
  • Coordinate onboarding and offboarding, including documentation, system access, equipment, and employee setup
  • Prepare onboarding materials and support a welcoming new-employee experience
  • Coordinate the company’s mobile device program, device assignments, inventory, and vendor communications
  • Provide day-to-day administrative support across Human Resources
  • Assist with employee engagement initiatives, recognition programs, wellness activities, and culture events
  • Support employee surveys and feedback initiatives
  • Prepare and distribute internal communications, including the monthly employee newsletter
  • Support communication of HR programs, employee events, policy updates, and employee resources
  • Contribute to HR projects and initiatives supporting the employee experience and Mara’s people strategy
  • Coordinate business travel, expense reporting, and administrative logistics for Senior Leadership Team members
  • Coordinate workplace operations and hospitality, including meeting logistics, office resources, amenities, and catering
  • Provide administrative support for meetings, special projects, and cross-functional initiatives

Requirements

What you’ll need
  • Diploma in Human Resources or a related field, completed or in progress, or an equivalent combination of education and relevant experience
  • Previous administrative, office, or Human Resources experience is considered an asset
  • Co-op, internship, volunteer, or student leadership experience is welcomed
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Experience using HRIS platforms such as BambooHR is considered an asset
  • Excellent organizational skills and exceptional attention to detail
  • Strong written and verbal communication skills
  • High level of professionalism and ability to maintain confidentiality
  • Strong interpersonal and customer service skills with a collaborative approach
  • Excellent time management and ability to manage multiple priorities
  • Willingness to learn, adapt, and take on new challenges
  • Comfortable learning and using new technologies and HR systems
  • Dependable, proactive, and able to work independently while contributing as part of a team
  • Sound judgment, professionalism, and commitment to high-quality work

Benefits

Comp & perks
  • Hybrid work arrangement: 3 days in office and 2 days remote
  • Opportunity to develop new skills and contribute to meaningful HR initiatives
  • Hands-on experience across many areas of Human Resources
  • Work alongside experienced HR professionals invested in employee growth and development
  • Opportunity to build a career in Human Resources
  • Practical skills and strong foundation for an HR career