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Manulife

Administrative Assistant

Manulife

Administrative Assistant providing operational support to global security teams including vendor management and financial processing. Ensuring efficient, compliant, and audit-ready administrative processes.

Posted 7/15/2026full-timeQuezon City • 🇵🇭 PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, particularly in managing SharePoint and Viva Engage platforms, coordinating events, and handling financial processes such as invoice tracking and expense reporting. Possesses excellent organizational and communication skills essential for supporting senior executives in a fast-paced environment.

Highest-signal resume keywords
SharePoint AdministrationViva Engage ManagementInvoice ProcessingExecutive SupportFinancial Services Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Microsoft OfficeDocument ManagementExpense ReportingEvent CoordinationWorkflow Improvement
Soft Skills
Excellent CommunicationOrganizational SkillsAbility to MultitaskWork PrioritizationAdaptability
Tools & Technologies
ConcurEzPayGIFS SharePointGIFS Email DistributionViva Engage
Industry Keywords
Financial ServicesGlobal CompanyStakeholder EngagementAdministrative SupportContract Administration

About the role

Key responsibilities & impact
  • Provide day-to-day administrative support to Global Investigative & Forensic Services and Corporate Security teams.
  • Maintain and update GIFS SharePoint sites including library structure, access, and governance.
  • Maintain GIFS email distribution lists.
  • Support onboarding of new employees (Teams, SharePoint, bios and profiles).
  • Provide administrative support to the Director of Security, Asia.
  • Respond to ad hoc requests including travel and expense inquiries.
  • Coordinate meetings, conferences, and internal events including logistics, catering, and technology.
  • Support agenda coordination and provide timekeeping during events.
  • Coordinate and publish GIFS newsletters and internal communications via SharePoint and Viva Engage.
  • Support vendor onboarding and setup in EzPay for invoice processing.
  • Process and track invoices and support payment coordination.
  • Conduct first-level review of Concur expense reports and follow up on required edits.
  • Compile GIFS’ expenses to be charged back to LTC and FedPoint.
  • Maintain vendor records and support contract administration.
  • Administer SharePoint and Viva Engage platforms.
  • Ensure document management and access control standards are maintained.
  • Support communication and engagement initiatives across the security function.
  • Manage documentation and ensure audit-ready record keeping.
  • Support procurement and ordering of office supplies.
  • Assist with workflow improvements and administrative trackers.

Requirements

What you’ll need
  • Degree holder with a minimum 2-4 years of experience in Financial Services industry, preferably a sizeable, multinational, and/or global company with senior stakeholder engagement experiences
  • Strong track record supporting executives
  • Well organized with excellent sense of work prioritization
  • Ability to work under pressure and meet tight deadlines
  • Knowledge and experience dealing with a variety of different systems, and Microsoft Office
  • Ability to deal with a high level of ambiguity and utilize sound business judgment
  • Great organizational skills, a strong bias for action and the ability to multitask effectively
  • Ability to complete complex tasks and projects quickly with little guidance
  • Excellent communication (written and verbal) and interpersonal skills
  • Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Training, education in Business Administration, Investigations, or Security nice to have.

Benefits

Comp & perks
  • We’ll empower you to learn and grow the career you want.
  • We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
  • As part of our global team, we’ll support you in shaping the future you want to see.