Marketing Operations Specialist

MANSCAPED

Marketing Operations Specialist at MANSCAPED managing PO lifecycle and budget tracking across channels. Collaborating with finance and marketing teams for campaign success.

Posted 5/20/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $80,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Own the end-to-end PO lifecycle (creation, approval tracking, amendments, and closeout) across all marketing channels so campaigns launch without financial friction.
Process vendors and agency invoices from intake through payment, ensuring accurate coding, valid documentation, and compliance with contracts, SOWs, and approved budgets; reconcile against media plans and POs, resolving discrepancies with vendors and Finance.
Serve as the primary point of contact for all vendor billing inquiries, dispute resolution, and payment status.
Maintain the marketing budget tracker as the single source of truth, providing real-time spend visibility by vendor, channel, campaign, region, and cost center.
Manage new vendor setup with Accounting and Procurement and support annual and quarterly marketing budget planning cycles.
Monitor spend compliance and escalate off-plan activity to marketing leadership; train team members on PO and invoice processes to build financial literacy.
Utilize Asana by owning board structure, project templates, task hygiene, and reporting views, and maintain the master marketing calendar that integrates brand, retail, Amazon, DTC, innovation, media, and international.
Drive the marketing team's operating rhythm by managing all recurring syncs with agendas and follow-through and project-manage key deliverables.
Coordinate NDA, MSA, and SOW routing in partnership with Legal; tracking redlines, approvals, and execution in LinkSquares.
Act as a day-to-day connector between Marketing and FP&A, Accounting, Legal, Procurement, IT, and People Operations; while maintaining shared tools, access permissions, and the central asset library.
Manage logistics for team offsites, workshops, and agency reviews; support marketing leadership on materials for CMO and executive reviews.

Requirements

What you’ll need

3+
Hands-on experience with invoice processing, purchase orders, and/or budget tracking — ideally in a marketing or agency environment.
Strong financial literacy with advanced Excel/Google Sheets proficiency.
Exceptional attention to detail and organizational discipline — the kind of person who never lets something fall through the cracks.
Proven ability to manage multiple priorities, competing deadlines, and a high volume of stakeholder requests without losing quality.
Strong written and verbal communication skills; confident interacting with vendors, senior marketers, and cross-functional partners.
Proficiency with (or demonstrated ability to quickly master) project management platforms — Asana experience strongly preferred.
A growth mindset and genuine curiosity about brand, marketing, retail, and consumer businesses.
CPG, DTC, or omnichannel consumer brand experience.
Experience supporting media, agency, creator, or production-related spend.
Exposure to retail or Amazon marketing operations.
Experience with ERP/financial systems (e.g., NetSuite), procurement tools, and marketing budget management platforms.
Bachelor's degree in Marketing, Business, Finance, Communications, or related field.

Benefits

Comp & perks

Enjoy a generous 20 accrued vacation days per year to relax, travel, and spend quality time with your loved ones.
We provide 40 hours of paid sick leave annually, ensuring you can take the time you need to recover.
Take 3 paid mental health days to recharge and take care of your emotional well-being.
We offer 9 paid holidays throughout the year to give you the opportunity to celebrate important moments and take a break from work.
Our plan helps you take care of your furry family members, giving you peace of mind with Paws & Claws coverage.
Our comprehensive life insurance, AD&D and long-term disability coverage provide financial security for you and your family in case of unexpected events.
Access comprehensive medical, dental, and vision insurance plans, along with Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), ensuring you and your family are well-covered.
Our confidential Employee Assistance Program offers resources to help you navigate life's challenges.
Enrollment in our accident and critical illness plans can provide financial support during the most difficult times.
Let us take the guess work out of retirement planning with our employee 401(k) plan and company match.
You will receive a monthly utility allowance to help cover the costs of Wifi and phone usage.
Enjoy a generous discount on our products as part of our employee discount program, making holiday and birthday shopping a breeze.
Participate in our exciting wellness challenges designed to promote a healthy and active lifestyle.
We support our families by offering paid parental leave to support you during a pivotal time in your life, adding to the family!
Our regular recognition initiatives ensure you are acknowledged for your hard work and achievements.
We encourage community involvement by offering one paid volunteer day per year, allowing you to support a cause that means the most to you.
We are a certified Great Place to Work, growing rapidly and offering incredible opportunities for advancement.
Join us and be part of an exciting journey with a company that values its employees.

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoice processingpurchase ordersbudget trackingfinancial literacyExcelGoogle Sheetsproject managementERP systemsprocurement toolsmarketing budget management

Soft Skills

attention to detailorganizational disciplineability to manage multiple prioritiesstrong written communicationstrong verbal communicationstakeholder managementgrowth mindsetcuriosity