Accounts Payable Supervisor

Mammoth Holdings

Accounts Payable Supervisor managing invoices and vendor relations for a multi-location car wash organization. Leading a team and ensuring compliance with AP processes and controls.

Posted 6/5/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $55,000 - $60,000 per yearWebsite

About the role

Key responsibilities & impact

Supervise the day-to-day accounts payable operations, ensuring invoices are processed accurately and on schedule.
Review, approve, and monitor invoice coding, purchase order matching, and payment processing.
Ensure compliance with company policies, internal controls, and accounting procedures.
Manage weekly payment runs, including ACH, wire transfers, checks, and corporate credit card reconciliations.
Resolve complex invoice discrepancies, vendor issues, and payment disputes.
Maintain positive relationships with vendors, suppliers, and service providers.
Oversee vendor onboarding, including collection and validation of W-9s, tax documentation, and payment information.
Monitor vendor accounts to ensure timely payments and resolve outstanding balances.
Support contract and procurement processes through JAGGAER workflows and approvals.
Utilize JAGGAER for procurement, vendor management, invoice workflow, and approval processes.
Leverage Microsoft Dynamics 365 Business Central to manage AP transactions, reporting, reconciliations, and financial records.
Identify opportunities to streamline AP processes, improve efficiencies, and implement best practices.
Assist with system upgrades, testing, training, and process documentation.
Supervise, train, mentor, and develop Accounts Payable staff.
Establish performance expectations and conduct regular performance evaluations.
Support month-end and year-end closing activities related to accounts payable.
Reconcile AP subledger to the general ledger and investigate discrepancies.
Ensure compliance with sales tax, use tax, and 1099 reporting requirements.
Monitor adherence to company financial policies and segregation of duties.

Requirements

What you’ll need

Minimum 5 years of Accounts Payable experience, with at least 2 years in a supervisory or leadership role.
Strong understanding of AP processes, internal controls, three-way matching, and vendor management.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
Excellent organizational, analytical, and problem-solving skills.
Strong written and verbal communication skills.
Experience supporting multi-location retail, automotive, service, or car wash operations.
Experience managing high-volume invoice processing environments.
Knowledge of fixed assets, lease accounting, and operational expense management.

Benefits

Comp & perks

Competitive salary based on experience
Performance-based bonus opportunities
Comprehensive benefits package, including health, dental, vision, paid time off, and retirement plan options

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableinvoice processingvendor managementthree-way matchingfinancial reportingdata analysisfixed assets accountinglease accountingoperational expense managementcompliance

Soft Skills

organizational skillsanalytical skillsproblem-solving skillswritten communicationverbal communicationleadershipmentoringtraining