Legal Secretary – Residential Property

Mallory Pryce Recruitment

Legal Secretary supporting a residential property team in London. Providing administrative support to ensure efficient case progression and excellent client care.

Posted 6/10/2026full-timeLondon • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide comprehensive secretarial support, including typing correspondence, legal documents, client care letters, and court forms as required
Manage incoming and outgoing post, email and telephone enquiries professionally and promptly; prioritise and redirect matters to fee earners where necessary
Open and maintain matter files on the case management system, ensuring files are up to date, properly indexed and time is recorded accurately
Prepare and collate transaction paperwork such as contracts, completion statements, SDLT returns and transfer deeds; ensure accurate version control and timely distribution to clients and third parties
Arrange and track property searches, obtain and lodge documentation with Land Registry and other third-party providers, and assist with post-completion registration tasks
Support AML and client identification procedures by assisting with ID checks, AML records and ensuring compliance with firm procedures
Monitor and progress matters by diarising key dates (exchange, completion, mortgage deadlines), chasing outstanding information and updating clients on status in line with fee earner instructions
Assist with the preparation of completion funds transfers, liaise with banks, mortgage brokers and estate agents on completion logistics, and draft completion statements as required
Provide general administrative support including arranging meetings, booking rooms, filing (electronic and physical), scanning and maintaining office stationery and supplies

Requirements

What you’ll need

Previous experience as a legal secretary or conveyancing assistant within a law firm or conveyancing practice, preferably supporting a residential property team
Strong secretarial skills including high-speed, accurate typing, excellent attention to detail and good numeracy for preparing financial documentation
Proven ability to use case management systems, Land Registry portal, online search providers and Microsoft Office (Word, Excel, Outlook)
Good understanding of residential conveyancing processes (sales, purchases, remortgages) and basic knowledge of AML/client ID requirements
Confident verbal and written communication skills with a professional manner in dealing with clients, fee earners and external parties
Highly organised, able to prioritise competing demands and meet deadlines with minimal supervision
Team player with a proactive attitude and a willingness to develop technical conveyancing knowledge and progress within the firm

Benefits

Comp & perks

Competitive salary and benefits package
Hybrid working and a modern, supportive working environment with opportunities for flexible working
Exposure to a varied caseload and the opportunity to work alongside experienced property lawyers and licensed conveyancers
Ongoing investment in systems, infrastructure and professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

secretarial supporttypinglegal documentscase management systemsfinancial documentationversion controlcompletion statementsproperty searchesAML recordscompletion funds transfers

Soft Skills

attention to detailnumeracyverbal communicationwritten communicationorganisational skillsprioritisationteam playerproactive attitude