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Operations Manager
MADx – Macro Array Diagnostics GmbH. Budgeting, forecasting, monthly KPI reporting as well as liquidity and cash flow management.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Budgeting, forecasting, monthly KPI reporting as well as liquidity and cash flow management.
- Preparation of management reports, variance analyses and ad-hoc analyses to support management decision-making.
- Coordination and monitoring of ongoing accounting activities in collaboration with external partners; tax advisors, bankers, auditors, insurance providers and IT infrastructure partners, and related consultants.
- Development and optimization of financial, administrative, and operational infrastructure and related processes to increase efficiency.
- Oversee day-to-day business operations including office, order management, logistics and financial operations to include related vendor interactions, contracts, documentation and operational budgets.
- Hands-on support in establishing the initial setup of MADx North American operations and commercial expansion activities, including operational infrastructure, administrative processes, and required financial systems.
- Act as the CRM (Salesforce) system administrator for the North American commercial team.
- Serve as the key contact and operational liaison for all relevant functional areas for reporting into HQ (Vienna): e.g. Finance, Order Management, Purchasing & Logistic, Sales Ops.
Requirements
What you’ll need- Bachelor’s degree (or higher) in Finance, Accounting, Business Administration or a comparable field.
- 15+ years of relevant professional experience, ideally combining controlling/finance and operational responsibilities in a regulated business environment.
- Strong finance know-how (budgeting, forecasting, KPI reporting) with a structured analytical mindset.
- Deep experience with integrating ERP systems to related operational and administrative platforms (e.g., CRM, HR/Payroll, eQMS, Field Service applications) to streamline and optimize business processes.
- Experience in company set-up / scale-up environments is a strong plus.
- Strong managerial experience and proven leadership skills.
- Excellent command of English; additional languages a plus.
- Hands-on mentality, personal initiative, strong communication skills and flexibility.
Benefits
Comp & perks- An open and purpose-driven environment, shaped by values such as sustainability, equity, diversity, inclusion, and mutual respect.
- Clear, direct communication and cross-functional collaboration.
- Competitive salary aligned with U.S. market standards and benefits (healthcare & 401k).
- Opportunity to join at a pivotal time in the company’s evolution as we rapidly expand into key global markets (North America).
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budgetingforecastingKPI reportingvariance analysisfinancial systemsERP integrationadministrative processesoperational infrastructurefinancial operationscash flow management
Soft Skills
analytical mindsetmanagerial experienceleadership skillscommunication skillshands-on mentalitypersonal initiativeflexibility
Certifications
Bachelor’s degree in FinanceBachelor’s degree in AccountingBachelor’s degree in Business Administration