Document Specialist

Machinify

Document Specialist responsible for managing document workflows and ensuring compliance at Machinify, a healthcare intelligence company. Collaborate with internal teams on claims processing and document accuracy.

Posted 6/30/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $15 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing document workflows, ensuring accuracy in claim processing, and collaborating with internal teams to optimize data management and reporting. Proficient in utilizing Microsoft Office Suite and Adobe Acrobat while maintaining strong attention to detail and organizational skills.

Highest-signal resume keywords

Document Workflow ManagementClaim Review and RoutingData Analysis and ReportingMicrosoft Office Suite ProficiencyAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryQuality AssuranceData Trend AnalysisError CorrectionFile Management

Soft Skills

Organizational SkillsAnalytical ThinkingCritical Thinking

Tools & Technologies

Microsoft Office SuiteAdobe AcrobatMulti-Monitor SetupsCompany-Specific Software

Industry Keywords

Healthcare BackgroundClaims ProcessingDocument ManagementService Ticket Submission

About the role

Key responsibilities & impact

Manage document workflows, including processing, quality assurance, and adherence to internal procedures.
Conduct incoming claim reviews, assign statuses, organize data, ensure accuracy, and route files to auditors.
Collaborate with internal teams to maintain the import queue, reconcile balances, validate charges, correct errors, and manage claim routing.
Oversee file intake and output, addressing discrepancies, errors, and inquiries.
Identify and report production environment issues by submitting detailed service tickets.
Analyze data trends across documents and systems, providing updates on status, claims routing, efficiency, inventory, and volume to relevant teams.
Monitor file-sharing processes, ensuring data transfer accuracy and appropriate volume levels.
Perform data entry for itemized bills.
Complete additional tasks as assigned.

Requirements

What you’ll need

Healthcare background preferred.
Proficient in computer skills, including Microsoft Office Suite, Adobe Acrobat, multi-monitor setups, and adaptability to company-specific software.
Strong attention to detail with excellent organizational, analytical, and critical thinking abilities.

Benefits

Comp & perks

PTO, Paid Holidays, and Volunteer Days
Eligibility for health, vision and dental coverage, 401(k) plan participation with company match, and flexible spending accounts
Tuition Reimbursement
Eligibility for company-paid benefits including life insurance, short-term disability, and parental leave.
Remote and hybrid work options