Machinify

Proposal Writer

Machinify

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Support full lifecycle of proposal development for commercial and government customers, including federal and state procurements, to include RFPs, RFIs, RFQs, and ITB.
  • Lead cross-functional proposal teams to meet strict deadlines and ensure compliance with solicitation requirements.
  • Ensure proposals meet all technical, legal, and regulatory requirements, including customer-specific guidelines.
  • Develop compelling, compliant, and tailored proposal content that clearly articulates Machinify’s value proposition.
  • Collaborate with legal, finance, operations, and subject matter experts to gather and synthesize information into cohesive responses.
  • Support proposal reviews, approvals, and final submission processes, including electronic portals (e.g., procurement systems).
  • Ensure proposal process follows Machinify’s format.
  • Maintain proposal content library, including boilerplate content and reusable assets, to improve efficiency and consistency.
  • Conduct regular content reviews with subject matter experts in Machinify’s proposal management tool, including post-submittal updates to existing library content as appropriate.
  • Ensure confidentiality and compliance with information security protocols throughout the proposal process.

Requirements

  • Bachelor’s degree in business, marketing, communications, or related field (or equivalent experience may be considered).
  • Strong business acumen with the ability to quickly learn, align with, and communicate Machinify’s business.
  • Exceptional writing, editing, and communication skills with the ability to translate technical content into persuasive narratives.
  • Strong written communication proficiency, including technical and professional writing/editing, as well as developing presentation materials used for sales and other external audiences.
  • Minimum 2 years of experience in proposal writing (equivalent experience may be considered).
  • Strong project management skills, including scheduling, resource coordination, decision-making, continuous process improvement, and milestone tracking.
  • Strong analytical and critical thinking abilities with a process-oriented mindset.
  • Experience leading multiple simultaneous projects under tight deadlines and shifting priorities.
  • Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
  • Experience in healthcare is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Demonstrate initiative, adaptability, and innovation to drive excellent results.
Benefits
  • Work from anywhere in the US!
  • Top Medical/Dental/Vision offerings
  • FSA/HSA
  • Tuition reimbursement
  • Competitive salary, 401(k) with company match
  • Additional health and wellness benefits and perks
  • Flexible and trusting environment where you’ll feel empowered to do your best work
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal writingtechnical writingeditingproject managementprocess improvementanalytical thinkingcritical thinkingpresentation development
Soft Skills
business acumencommunicationcollaborationinitiativeadaptabilityinnovationtime managementdecision-making