Bilingual Executive Secretary
Machado Meyer Advogados
full-time
Posted on:
Location Type: Hybrid
Location: São Paulo • 🇧🇷 Brazil
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Responsible for the directors' agenda, organizing weekly meetings with other company departments
- Organize and manage directors' calendars in Outlook with weekly planning
- Coordinate travel arrangements (booking and issuing airline tickets/accommodations)
- Support the organization of company events and celebrations when director participation is required
- Expense reporting, reimbursement requests, and expense control
- Management of documents and correspondence
- Liaise with other company secretaries
- Communicate with other company executives
- Open client matters: receive requests from the area's lawyers and partners, verify relevant information, and enter it into the appropriate system
- Maintain contact records and perform ongoing updates in the CRM platform
Requirements
- Bachelor's degree in Secretarial Studies, Executive Assistance, or a related field (required)
- Minimum of 3 years' proven experience as an Executive/Director-level Secretary or Executive Assistant (required)
- Advanced knowledge of the Microsoft Office suite (required)
- Advanced English for international communication (required)
- Problem-solving oriented, available, proactive, and communicative
Benefits
- Childcare allowance
- Gympass (corporate fitness membership)
- Health insurance
- Dental plan
- PPR (Profit Sharing / Performance Bonus)
- Life insurance
- Meal allowance
- Transportation allowance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementexpense reportingdocument managementtravel coordinationCRM managementMicrosoft Officemeeting organizationcommunication managementclient matter managementreimbursement processing
Soft skills
problem-solvingproactivecommunicativeorganizationalinterpersonalavailablecollaborativedetail-orientedtime managementadaptability
Certifications
Bachelor's degree in Secretarial StudiesBachelor's degree in Executive AssistanceBachelor's degree in related field