Payroll Specialist

MacDonald-Miller Facility Solutions

Payroll Specialist managing certified payroll compliance and documentation in a construction environment for MacDonald-Miller Facility Solutions. Collaborating with payroll team and project leaders to ensure regulatory adherence.

Posted 4/20/2026full-timeSeattle • Washington • 🇺🇸 United StatesJunior💰 $30 - $40 per hourWebsite

About the role

Key responsibilities & impact

Assist in the preparation, review, and submission of certified payroll reports in accordance with federal, state, and local public works requirements including Davis-Bacon and prevailing wage laws.
Support ongoing compliance efforts by helping ensure payroll data aligns with contract and wage determination requirements.
Help support payroll processes related to union agreements, including wage rates, fringe benefits, deductions, and required reporting.
Assist in gathering documentation and responding to union-related payroll inquiries.
Assist with filing intents for public works projects and submitting affidavits for service work accurately and on time.
Help maintain organized project and certified payroll documentation.
Partner with the Payroll Team to research and help resolve weekly payroll exceptions, discrepancies, and retroactive adjustments.
Maintain organized payroll records to support internal reviews, union inquiries, and external audits.
Assist with document requests and compliance documentation as needed.
Respond to employee payroll inquiries with professionalism and clear communication, escalating complex issues when necessary.
Cross‑train to provide payroll processing backup coverage to ensure uninterrupted payroll operations.

Requirements

What you’ll need

1–3+ years of payroll experience, preferably in a construction, union, or multi-state environment.
Exposure to certified payroll and public works reporting (hands-on experience preferred but not required).
Familiarity with union payroll concepts such as wage rates, fringes, and deductions.
Experience working with payroll systems and payroll reporting tools.
Strong attention to detail and ability to follow established processes.
Ability to meet deadlines and work with confidential information.
Clear, professional communication and customer service skills.

Benefits

Comp & perks

Medical, dental, vision for employees (coverage available for dependents for shared premium).
401k retirement plan including Company matching.
Vacation and Sick Compensation (PTO), and Holiday Pay!
Disability income protection including short term and long-term disability.
Employee and dependent life insurance.
Wellness Program.
Employee Assistance Program.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

certified payroll reportingpayroll data alignmentunion payroll conceptswage determinationfringe benefitspayroll discrepancies resolutionpayroll processingpublic works requirementsdocument compliancepayroll reporting tools

Soft Skills

attention to detailprofessional communicationcustomer serviceorganizational skillsproblem-solvingtime managementconfidentialityteam collaborationescalation of issuescross-training