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Payroll Specialist
MacDonald-Miller Facility Solutions. Assist in the preparation, review, and submission of certified payroll reports in accordance with federal, state, and local public works requirements including Davis-Bacon and prevailing wage laws.
About the role
Key responsibilities & impact- Assist in the preparation, review, and submission of certified payroll reports in accordance with federal, state, and local public works requirements including Davis-Bacon and prevailing wage laws.
- Support ongoing compliance efforts by helping ensure payroll data aligns with contract and wage determination requirements.
- Help support payroll processes related to union agreements, including wage rates, fringe benefits, deductions, and required reporting.
- Assist in gathering documentation and responding to union-related payroll inquiries.
- Assist with filing intents for public works projects and submitting affidavits for service work accurately and on time.
- Help maintain organized project and certified payroll documentation.
- Partner with the Payroll Team to research and help resolve weekly payroll exceptions, discrepancies, and retroactive adjustments.
- Maintain organized payroll records to support internal reviews, union inquiries, and external audits.
- Assist with document requests and compliance documentation as needed.
- Respond to employee payroll inquiries with professionalism and clear communication, escalating complex issues when necessary.
- Cross‑train to provide payroll processing backup coverage to ensure uninterrupted payroll operations.
Requirements
What you’ll need- 1–3+ years of payroll experience, preferably in a construction, union, or multi-state environment.
- Exposure to certified payroll and public works reporting (hands-on experience preferred but not required).
- Familiarity with union payroll concepts such as wage rates, fringes, and deductions.
- Experience working with payroll systems and payroll reporting tools.
- Strong attention to detail and ability to follow established processes.
- Ability to meet deadlines and work with confidential information.
- Clear, professional communication and customer service skills.
Benefits
Comp & perks- Medical, dental, vision for employees (coverage available for dependents for shared premium).
- 401k retirement plan including Company matching.
- Vacation and Sick Compensation (PTO), and Holiday Pay!
- Disability income protection including short term and long-term disability.
- Employee and dependent life insurance.
- Wellness Program.
- Employee Assistance Program.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
certified payroll reportingpayroll data alignmentunion payroll conceptswage determinationfringe benefitspayroll discrepancies resolutionpayroll processingpublic works requirementsdocument compliancepayroll reporting tools
Soft Skills
attention to detailprofessional communicationcustomer serviceorganizational skillsproblem-solvingtime managementconfidentialityteam collaborationescalation of issuescross-training