MacDonald-Miller Facility Solutions

Procurement Coordinator

MacDonald-Miller Facility Solutions

full-time

Posted on:

Location Type: Hybrid

Location: Seattle • Washington • United States

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Salary

💰 $25 - $30 per hour

Job Level

Junior

About the role

  • Process assigned purchase orders with suppliers, confirm product availability, and manage timelines and follow-ups to secure on-time delivery.
  • Monitor assigned dashboards and reporting tools to identify purchase orders requiring expediting or follow-up. Communicate proactively with suppliers to confirm status, delivery dates, and resolve delays before they impact projects.
  • Partner closely with Accounts Payable, suppliers, and internal stakeholders to identify and communicate invoice discrepancies, ensuring timely and accurate resolution.
  • Collaborate with internal stakeholders on urgent or at-risk orders, documenting supplier updates and escalating delivery risks or issues as appropriate.
  • Assist in generating procurement reports and performing accurate data entry to support tracking, analysis, and informed decision-making. Maintain procurement-related documents in accordance with internal policies.
  • Identify and suggest opportunities to improve procurement workflows, enhance efficiency, and strengthen reporting processes.
  • Demonstrate a willingness to learn new systems, including procurement tools and reporting platforms such as Excel and Power BI, and take on additional responsibilities that support team performance and development.

Requirements

  • A high school diploma or equivalent required; an associate degree in Business, Supply Chain, or a related field preferred.
  • One or more years of experience in procurement coordination, administrative support, or a related role preferred.
  • Strong proficiency in Microsoft Office, especially Excel; experience with Power BI or procurement systems is a plus.
  • High attention to detail and accuracy in data entry and documentation.
  • Strong organizational and time management skills.
  • The ability to manage multiple priorities and respond effectively to time-sensitive requests.
  • Effective verbal and written communication skills.
  • A collaborative mindset with eagerness to learn and develop new skills.
Benefits
  • Medical, dental, vision for employees (coverage available for dependents for shared premium).
  • 401k retirement plan including Company matching.
  • Vacation and Sick Compensation (PTO), and Holiday Pay!
  • Disability income protection including short term and long-term disability.
  • Employee and dependent life insurance.
  • Wellness Program.
  • Employee Assistance Program.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
data entryprocurement coordinationreport generationprocurement workflowsanalysisinvoice resolution
Soft Skills
attention to detailorganizational skillstime managementcommunication skillscollaborationwillingness to learn
Certifications
high school diplomaassociate degree in Businessassociate degree in Supply Chain