Executive Assistant

Maamwesying North Shore Community Health Services

Executive Assistant supporting Maamwesying, an Indigenous-led Ontario healthcare team. Coordinating executive administration, projects, finances, meetings, and operational improvements across hybrid offices.

Posted 8/5/2026full-timeSault Ste. Marie • 🇨🇦 CanadaMid-LevelSenior💰 CA$73,105 - CA$79,682 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft 365 applications and effective project coordination skills, with a strong focus on financial and administrative processes. Capable of building relationships and adapting to evolving organizational needs while maintaining confidentiality and professionalism.

Highest-signal resume keywords

Advanced Proficiency In Microsoft 365Project CoordinationFinancial AdministrationOrganizational SkillsInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementFinancial DocumentationInvoice TrackingExpense ReconciliationSharePoint ManagementInformation Management SystemsTechnical TroubleshootingDocument Filing SystemsMeeting CoordinationLogistics Coordination

Soft Skills

Organizational SkillsTime ManagementCritical ThinkingAttention To DetailProblem-Solving

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft TeamsMicrosoft FormsSharePoint

Certifications & Qualifications

Valid Ontario Driver's LicenceCriminal Record CheckVulnerable Sector Police Records Check

Industry Keywords

HealthcareIndigenousPublic SectorNot-For-ProfitFirst Nation Cultural Values

About the role

Key responsibilities & impact

Provide critical administration, coordination, and project management support to assist in meeting strategic and organizational objectives
Maintain operational performance and accountability requirements
Support the efficient organization and functioning of the Maamwesying Ontario Health Team
Coordinate meetings, events, travel arrangements, and logistics
Support project coordination and track deliverables, timelines, and action items
Support financial and administrative processes, including invoice tracking, expense reconciliation, procurement coordination, and financial documentation
Coordinate virtual meetings and provide basic technical troubleshooting support
Maintain SharePoint sites and manage electronic document filing systems
Streamline workflows, improve processes, and support implementation of new systems, tools, and ways of working
Build and maintain effective working relationships with internal and external partners
Anticipate organizational needs and adapt to evolving priorities and transformational initiatives
Report to the Maamwesying Ontario Health Team Operations Manager

Requirements

What you’ll need

Post-secondary education in Business Administration, Health Administration, or a related field
Minimum three (3) years of experience providing executive-level administrative support to senior leaders or directors
Advanced proficiency in Microsoft 365 applications, including Word, Excel, Outlook, PowerPoint, Teams, Forms, and SharePoint
Experience coordinating virtual meetings and providing basic technical troubleshooting support
Experience maintaining SharePoint sites and managing electronic document filing systems
Experience supporting financial and administrative processes, including invoice tracking, expense reconciliation, procurement coordination, and financial documentation
Ability to handle highly confidential and sensitive information with discretion and professionalism
Strong organizational, planning, time management, and critical thinking skills
Ability to prioritize competing demands and manage multiple projects within tight deadlines
Excellent judgment, problem-solving skills, and attention to detail
Strong interpersonal, written, and verbal communication skills
Experience coordinating meetings, events, travel arrangements, and logistics
Ability to build and maintain effective working relationships with internal and external partners
Experience with project coordination and tracking deliverables, timelines, and action items
Demonstrated interest in continuous improvement and identifying opportunities to enhance administrative and operational effectiveness
Ability to streamline workflows, improve processes, and support implementation of new systems, tools, and ways of working
Openness to change and ability to adapt to evolving priorities, organizational needs, and transformational initiatives
Self-directed with ability to work independently, take initiative, and anticipate organizational needs
Experience with information management systems
Demonstrated sensitivity to and knowledge of First Nation cultural values, traditions, and communities
Ability to work flexible hours, including occasional evenings and unplanned overtime
Ability to travel as required
Valid Ontario driver's licence and access to a reliable vehicle
Ability to provide a satisfactory Criminal Record Check as a condition of employment
Ability to provide an acceptable vulnerable sector police records check as a condition of employment
Experience in a healthcare, Indigenous, public sector, or not-for-profit environment is considered an asset
Ability to speak Ojibway is considered an asset

Benefits

Comp & perks

Competitive Salary based on experience
Paid Extended Health Benefits
Healthcare of Ontario Pension Plan (HOOPP)
Competitive vacation package with an additional 7 Indigenous statutory holidays
10 Professional Development Days
$1200/Annual Budget for professional development
Technology Amenities provided (i.e., laptop, cell phone)
All travel expenses covered
High staff satisfaction rated work environment, priority on provider and client experience
Access to Cultural and Traditional teachings of the Ojibwe People
15 days of Personal Leave