Internship – Virtual Assistant
M365Connect
internship
Posted on:
Location Type: Remote
Location: Remote • 🇷🇼 Rwanda
Visit company websiteJob Level
Entry Level
Tech Stack
Cloud
About the role
- Assist in day-to-day administrative tasks, including scheduling interviews, managing shared calendars in Outlook, and handling HR and recruitment documentation stored in OneDrive/SharePoint.
- Facilitate clear communication between internal teams, candidates, and clients using Microsoft Teams, Outlook, and other approved channels.
- Respond to emails and inquiries promptly and professionally.
- Maintain and update candidate and client records in Microsoft 365 tools (such as Excel, SharePoint lists, or basic CRM tables), ensuring accuracy, consistency, and completeness.
- Assist in drafting and posting job listings for M365consult roles on various platforms, ensuring strong visibility for open positions related to Microsoft 365, Dynamics 365, and cloud consulting.
- Conduct initial screening of candidates against defined criteria and basic qualifications before forwarding profiles to the recruitment and hiring team.
- Schedule interviews and maintain ongoing communication with applicants via Teams, email, WhatsApp, or any other official communication channel approved by M365consult.
- Coordinate virtual meetings and interview panels, ensuring all participants have the necessary Teams links, materials, and schedules.
- Support any additional administrative or coordination tasks assigned by management to help streamline M365consult's HR and recruitment operations.
Requirements
- University degree, with proven experience as a Virtual Assistant, HR Assistant, or similar role, preferably in a startup, tech, or consulting environment.
- Strong organizational skills, high attention to detail, and reliability in following up on tasks.
- Excellent written and verbal communication skills in English.
- Proficiency with virtual collaboration tools, especially Microsoft 365 (Outlook, Teams, Word, Excel, OneDrive/SharePoint).
- Familiarity with IT industry terms and basic recruitment processes is a plus.
- Ability to manage multiple tasks, prioritize effectively, and work independently in a remote setup.
- High level of discretion and confidentiality when handling sensitive candidate and client information.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative taskscandidate screeningjob listing draftingrecord maintenancedata accuracytask prioritizationconfidentiality
Soft skills
organizational skillsattention to detailreliabilitywritten communicationverbal communicationindependence
Certifications
university degree