IT Procurement Manager

M-Files

IT Procurement Manager handling daily technology procurement operations for M-Files. Collaborating with IT leadership and negotiating vendor contracts in Tampere, Finland.

Posted 6/2/2026full-timeTampere • 🇫🇮 FinlandMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Own day-to-day IT procurement operations — hardware and laptop purchasing, purchase orders, supplier coordination, and delivery and asset handoff. You are the reliable operational owner the business can depend on.
Build and run SaaS cost management — maintain a complete inventory of SaaS applications and licenses, own the renewal calendar, monitor usage and spend, and surface right-sizing and consolidation opportunities before money is wasted.
Co-develop IT procurement categories with IT leadership — structure spend into clear categories, and help define per-category sourcing strategy, preferred-vendor frameworks, and purchasing standards.
Prepare and run vendor and contract negotiations — build the business case, drive renewals and new contracts to closure, and capture savings. Senior leadership backs you on high-value or complex deals.
Own procurement governance and process — the PO and approval workflow, spend visibility, vendor master data, and a single source of truth for contracts and renewal dates.
Partner across functions — with Finance and RevOps on SaaS budget, forecasting, and cost allocation; with Security and Legal on vendor risk, data processing agreements, and compliance.
Make value visible — track and report delivered savings, cost avoidance, and the renewal pipeline to leadership.
Turn ad-hoc into repeatable — convert informal, person-dependent purchasing into scalable process that the organization can rely on without heroics.

Requirements

What you’ll need

3–5 years of experience in procurement, vendor/supplier management, IT sourcing, or a related commercial or operations role. Exposure to software or SaaS spend is a strong plus.
An ownership mindset — you take end-to-end responsibility for outcomes, drive toward decisions, and build process rather than only executing handed-down tasks. This is the single most important quality for the role.
Commercial fundamentals: negotiation, building a business case, reading and comparing contracts, and thinking in terms of total cost of ownership.
Analytical comfort with spend data — strong Excel and ideally Power BI; able to build and maintain a renewal calendar and savings tracking.
Structured and proactive — you bring order to ambiguity and follow through to completion.
Strong communication with both technical and non-technical stakeholders, including senior leadership and external vendors.
Hunger to grow — you want to develop into broader category strategy and lead high-value negotiations, and you will get the mentorship and support to get there.
Plus: experience in a SaaS or technology company; familiarity with procurement, contract, or SaaS-management tooling; an understanding of software licensing models;
Fluent English (Finnish is an advantage).

Benefits

Comp & perks

A competitive monthly base salary in line with the role and the Tampere market.
Performance bonus — an annual bonus of up to one month’s salary, tied to the procurement savings and cost avoidance you deliver.
Mentorship and a growth path — direct guidance from the Director of Data & IT Operations, with a clear route from operational ownership into category strategy and lead negotiator on M-Files’ most significant technology contracts.
Flexible working hours and hybrid work options.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

procurementvendor managementIT sourcingnegotiationbusiness case developmentcontract analysistotal cost of ownershipdata analysisExcelPower BI

Soft Skills

ownership mindsetstructuredproactivestrong communicationanalytical thinkingorder to ambiguityfollow throughhunger to grow