Accounts Payable

• The Accounts Payable Specialist is responsible for owning the full accounts payable cycle for an assigned portfolio of vendor accounts, from invoice receipt through payment and reconciliation.
• This role extends beyond invoice entry: the Specialist researches and resolves discrepancies, reviews vendor statements, supports payment processing, maintains accurate documentation, and assists with month-end close activities.
• The position also provides coverage across multiple AP functions, helping the department maintain consistent service levels during absences, high-volume periods, and process changes.
• This position supports the AP department's broader procure-to-pay function by contributing to process improvement efforts, participating in cross-training, and helping maintain consistent, well-documented AP procedures.
• Review, code, verify, and process vendor invoices, credit memos, expense reports, and payment requests, matching to purchase orders and receiving documentation when applicable.
• Own assigned vendor accounts from invoice receipt through payment and reconciliation, including researching and resolving discrepancies, statement issues, and disputed balances with vendors and internal departments.
• Maintain accurate vendor account records, ensuring transactions post to the correct vendor, location, general ledger account, and accounting period, and maintain complete documentation for audit and reporting purposes.
• Assist with ACH, check, virtual card, wire, and other payment processing activities.
• Prepare account reconciliations and journal entries, and support month-end and year-end close through accrual support, aging reviews, and reporting.
• Review employee travel and expense reports for accuracy, appropriate approvals, documentation, and policy compliance.
• Assist with vendor setup and vendor change requests in accordance with internal controls.
• Monitor assigned work queues and follow up on aging items, unresolved exceptions, vendor holds, and overdue tasks.
• Provide coverage across AP functions during absences, workload increases, and process transitions; participate in cross-training and document assigned processes to reduce single points of failure.
• Identify recurring issues and recommend improvements to invoice processing, payment controls, and internal workflows; support automation, paper-reduction, and other process improvement initiatives.
• Partner with purchasing, receiving, operations, and finance to improve the overall procure-to-pay process.
• Performs other duties as assigned by supervisor.