Organizational Operations Specialist

Lynker

Organizational Operations Specialist supporting NOAA’s knowledge management and operational continuity initiatives. Collaborating with organizational divisions to enhance information accessibility and operational effectiveness.

Posted 6/6/2026full-timeSeattle • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $74,000 - $95,000 per yearWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Coordinate and support OR&R’s transition from multiple file storage systems to a centralized Google Drive platform in collaboration with OR&R divisions and IT personnel
Assist with development and implementation of standardized Google Drive folder structures, file organization practices, naming conventions, permissions management, and information accessibility standards
Coordinate with division teams to identify existing file storage practices, operational needs, and information-sharing requirements to support migration planning and implementation
Support development of project timelines, migration priorities, communication plans, and workflow processes associated with the Google Drive transition initiative
Assist with tracking migration progress, documenting organizational requirements, identifying process improvements, and supporting resolution of information management issues during implementation
Support onboarding, training, and user adoption efforts related to Google Drive usage, organizational file management practices, and collaboration tools
Support development and maintenance of standardized organizational workflows, knowledge-sharing practices, and internal communication systems to improve information accessibility and operational efficiency
Coordinate organization and maintenance of shared information resources, including Google Drive environments, intranet content, SOP repositories, continuity binders, and other operational documentation systems
Assist with mapping organizational communication flows, information pathways, and operational processes to support continuity of operations and institutional knowledge retention
Coordinate with leadership, program staff, operational teams, and IT personnel to support future information management initiatives, organizational modernization efforts, and operational readiness activities

Requirements

What you’ll need

Bachelor’s degree in Knowledge Management, Information Science, Business Administration, Organizational Development, Communications, Public Administration, Library Science, or related field
5-7 years of professional experience in knowledge management, organizational operations, program coordination, enterprise collaboration systems, records management, or related fields
Experience supporting organizational change management, user adoption initiatives, or enterprise system implementations preferred
Familiarity with Google Workspace applications, shared drive administration, cloud-based collaboration systems, and digital information management practices
Experience developing or maintaining organizational documentation, SOPs, continuity resources, intranet content, or knowledge-sharing systems preferred
Strong organizational, analytical, project coordination, and stakeholder communication skills
Ability to coordinate multiple concurrent projects, prioritize tasks, and work collaboratively across organizational teams and divisions
Ability to analyze organizational workflows, communication processes, and information-sharing practices to identify opportunities for improvement
Familiarity working with IT personnel and understanding enterprise digital collaboration environments preferred
Familiarity with web-based content management systems preferred

Benefits

Comp & perks

Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP) – we’re all company owners!
Flexible spending accounts
Employee assistance program (EAP)
Short- and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System to learn at your own pace
Personalized career growth plans for every employee

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

knowledge managementrecords managementproject coordinationorganizational operationsenterprise collaboration systemsdigital information managementSOP developmentinformation accessibility standardsfile organization practicespermissions management

Soft Skills

strong organizational skillsanalytical skillsstakeholder communicationproject prioritizationcollaborative workchange managementuser adoption initiativesprocess improvementcommunication skillscoordination skills

Certifications

Bachelor’s degree in Knowledge ManagementBachelor’s degree in Information ScienceBachelor’s degree in Business AdministrationBachelor’s degree in Organizational DevelopmentBachelor’s degree in CommunicationsBachelor’s degree in Public AdministrationBachelor’s degree in Library Science