Provide Directorate support, including management of executive calendaring and scheduling coordination across multiple offices; track recurring meetings, monitor for conflicts, and implement schedule efficiencies such as shorter meetings, buffer times, and meeting resources (e.g., agenda/read-ahead requirements); and collaborate with the OR&R Chief of Staff and leadership to adjust schedules as needed and ensure alignment with organizational priorities.
Coordinate with meeting attendees to prepare agendas, briefing packets, advanced correspondence, and collection of staff input, when necessary.
Assist with the development of leadership briefing packets to prepare for senior-level engagements.
Support OR&R with scheduling and logistics coordination for staff office hours, quarterly all-hands, and ad hoc meetings requested by OR&R leadership.
Coordinate with the OR&R Chief of Staff to manage the Director signature requests process.
Work with OR&R Chief of Staff to coordinate Director travel, including itineraries, stakeholder meetings, and site visits.
Serve as a backup travel preparer for the OR&R Director.
Support the development of accomplishment summaries based on information provided by the Director and input from leadership.
Provide Controlled Correspondence support, including tracking, managing, and assisting with incoming/outgoing correspondence requests/actions; collaborating with appropriate divisional POCs to respond to requests prior to deadlines.
As requested, work with the Business Operations Division to support office supply needs for OR&R staff in Silver Spring, MD.
Ensure all documentation meets NOAA/NOS standards for clarity, accuracy, and timeliness.
Support the OR&R Management Team as backup Executive Secretariat and with special projects as requested.
Provide consistent support with a high level of responsiveness and attentiveness during fast-paced situations.
Support timekeeping for OR&R within the webTA system as needed. Tasks may include adding new employees, creating accounts, editing, validating, and correcting timesheets, submitting leave and premium pay requests, adding schedules, and running reports.

Requirements

Bachelor’s degree and minimum of 4 years of directly related experience.
Self-motivated, creative, and energetic with an ability to work well individually and cooperatively with a range of individuals.
Excellent written and oral communications skills.
Excellent organization skills and attention to detail.
Familiarity with formatting and drafting memorandums and other supporting documentation.
Familiarity working within a federal government agency is preferred but not required.

Benefits

Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP) – we’re all company owners!
Flexible spending accounts
Employee assistance program (EAP)
Short- and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System to learn at your own pace
Personalized career growth plans for every employee

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

executive calendaringscheduling coordinationagenda preparationbriefing packet developmentlogistics coordinationcontrolled correspondence managementtimekeepingwebTA systemdocumentation standardsreport generation

Soft Skills

self-motivatedcreativeenergeticteam collaborationexcellent written communicationexcellent oral communicationorganization skillsattention to detailresponsivenessadaptability

Certifications

Bachelor’s degree