Lynker

Administrative Assistant

Lynker

part-time

Posted on:

Location Type: Office

Location: Seattle • Washington • United States

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Salary

💰 $45,000 - $55,000 per year

About the role

  • Answer and direct telephone calls and building visitors
  • General clerical duties (e.g., maintaining records; receiving, preparing and verifying documents; typing; filing; faxing; photocopying; mailing and shipping) in accordance with relevant agency policies and procedures
  • Use office automation software, to include word processing, forms handling, spreadsheet, and graphics support to prepare technical reports, presentations, and publications
  • Receive, perform quality control review, date-stamp and track invoices / utility bills and prepare them for payment by an authorized federal employee
  • Maintain a proactive posture and develop a working relationship with Federal Project Leads to fulfill on-site work requirements
  • Assist with preparation of simplified acquisitions and prepare orders for office supplies
  • Documentation preparation, including routing and monitoring official correspondence through agency document tracking systems
  • Travel preparation, including administrative support for travel authorization and reimbursement processes
  • Assist with the administration of time and attendance record-keeping
  • Assist with the tracking and documentation of vehicle and vessel usage
  • Management of office administrative support and procedures; office meeting preparations
  • Documentation of Division and Branch activities; to include federal project lead calendar management
  • Periodic and interim technical project assistance; Assignment to unanticipated short term and emergency taskings; Work closely with both management and technical staff to ensure the achievement of tasking objectives; and to ensure that immediate tasking shortfalls are addressed and complies with corporate quality assurance procedures and policies.
  • Provides seamless continuity for administrative support when overtasked or out of the office.

Requirements

  • Government experience a plus
  • Experience working with the E2 travel system greatly desired
  • Knowledge and experience in supporting hiring actions, including redacting resumes, scheduling interviews, and helping new staff with onboarding
  • Responsible for the clerical duties, office management, maintaining daily functions of the office, and providing technical project assistance
  • Organize and dictate meetings and manage various calendars
  • Conduct travel arrangements, preparation, and reconciliation
  • Perform duties using personal computers and various applications to perform word processing, create spreadsheets, and manipulate data
  • Track and pay invoices
Benefits
  • Comprehensive healthcare for the employee at no monthly cost
  • Healthcare benefit covers medical, prescription drug, dental, and vision
  • Personal Time Off (PTO) Policy plus paid holidays
  • Highly competitive compensation plan regularly calibrated against industry and location benchmarks
  • 401(k) retirement plan with company-matching
  • Employee Stock Ownership Plan (ESOP) – we're all company owners!
  • Flexible spending accounts
  • Employee assistance program (EAP)
  • Short- and long-term disability insurance
  • Life and accident insurance
  • Tuition assistance/Training/Workforce improvement reimbursement per year
  • Spot bonuses for exceptional performance
  • Annual Employee Recognition Awards with bonuses
  • Employee Referral Program
  • Free centralized, self-directed Learning Management System to learn at your own pace
  • Personalized career growth plans for every employee
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
word processingspreadsheetgraphics supportdocumentation preparationquality control reviewinvoice trackingtravel authorizationtime and attendance record-keepingoffice managementdata manipulation
Soft Skills
organizational skillscommunication skillsrelationship buildingproactive posturecalendar managementadministrative supportproblem-solvingattention to detailmultitaskingteam collaboration