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About the role
Key responsibilities & impact- Provide comprehensive administrative and operational support, including calendar management, meeting coordination, and scheduling to ensure optimal time management and smooth day-to-day execution
- Manage end-to-end travel arrangements, including flight bookings, hotel reservations, transportation, itinerary planning, as well as expense management such as reimbursement claims, per diem tracking, proper documentation filing, and support vendor coordination and basic procurement needs as required
- Liaise with internal and external stakeholders professionally, ensuring clear communication, strong coordination, and timely follow-ups
- Prepare, organize, and maintain documents, reports, presentations, and administrative databases with high accuracy and attention to detail
- Assist in meeting coordination, including preparing agendas, taking minutes, and tracking action items to ensure proper follow-through
- Handle confidential information with a high level of discretion and professionalism
- Provide ad-hoc support to the Country Manager and leadership team, demonstrating flexibility, initiative, and a proactive mindset
Requirements
What you’ll need- Final-year student or fresh graduate with full availability (no active classes)
- Excellent communication skills (both written and verbal); English is a must
- Strong interest in administrative, coordination, and executive support roles
- Highly detail-oriented, organized, and able to manage multiple tasks with strong sense of ownership and accountability
- Proactive, responsive, and able to anticipate needs in a fast-paced, high-expectation environment
- Strong interpersonal skills with the ability to engage and coordinate with diverse stakeholders
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and general digital tools
- Professional, discreet, adaptable, and eager to grow into a Personal Assistant role; interest in beauty or luxury industry is a plus
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account LUXASIA Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1986 💄 Beauty 🛍️ eCommerce 🛒 Retail Beauty
- eCommerce
- Retail LUXASIA is a leading company focusing on beauty and luxury lifestyle products. They specialize in skincare, makeup, fragrances, hair, home, and accessory products. With over 120 trusted brands and a robust presence in Asia Pacific, LUXASIA utilizes an omni-retail concept and full-service eCommerce solutions. The company employs over 2,700 people and is driven by a mission to breathe beauty and live luxury, enabling businesses to effectively enter and grow in the market. Secretary Intern Job not on LinkedIn 🔥 3 minutes ago 🏢🏡 Jakarta – Hybrid 👨🎓 Internship ⚪️ Entry-level 👨💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Provide comprehensive administrative and operational support, including calendar management, meeting coordination, and scheduling to ensure optimal time management and smooth day-to-day execution
- Manage end-to-end travel arrangements, including flight bookings, hotel reservations, transportation, itinerary planning, as well as expense management such as reimbursement claims, per diem tracking, proper documentation filing, and support vendor coordination and basic procurement needs as required
- Liaise with internal and external stakeholders professionally, ensuring clear communication, strong coordination, and timely follow-ups
- Prepare, organize, and maintain documents, reports, presentations, and administrative databases with high accuracy and attention to detail
- Assist in meeting coordination, including preparing agendas, taking minutes, and tracking action items to ensure proper follow-through
- Handle confidential information with a high level of discretion and professionalism
- Provide ad-hoc support to the Country Manager and leadership team, demonstrating flexibility, initiative, and a proactive mindset 🎯 Requirements
- Final-year student or fresh graduate with full availability (no active classes)
- Excellent communication skills (both written and verbal); English is a must
- Strong interest in administrative, coordination, and executive support roles
- Highly detail-oriented, organized, and able to manage multiple tasks with strong sense of ownership and accountability
- Proactive, responsive, and able to anticipate needs in a fast-paced, high-expectation environment
- Strong interpersonal skills with the ability to engage and coordinate with diverse stakeholders
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and general digital tools
- Professional, discreet, adaptable, and eager to grow into a Personal Assistant role; interest in beauty or luxury industry is a plus Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs
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Hard Skills & Tools
Meeting CoordinationExpense ManagementDocument PreparationItinerary PlanningAdministrative Support
Soft Skills
Interpersonal SkillsProactive MindsetOrganizational SkillsFlexibilityAccountability