Marketing Executive, Administration

LUXASIA

Marketing & Administration Executive managing Purchase Requisitions and Orders at LUXASIA in Kuala Lumpur. Responsible for tracking records, preparing reports, and supporting e-invoicing projects.

Posted 5/25/2026full-timeKuala Lumpur • 🇲🇾 MalaysiaJuniorWebsite

About the role

Key responsibilities & impact

Create and process Purchase Requisitions (PR) and Purchase Orders (PO) for brands under LUXASIA, BEAUTY SCENT, LEAP, and ABS.
Maintain and update PR & PO tracking records, including cost allocation and finance reporting.
Manage master data setup and maintenance, including vendor creation, customer codes, and cost center setup across multiple business entities.
Prepare and update monthly marketing reports for two business groups.
Verify and validate commission calculations for office staff and Beauty Advisors (BAs).
Support ongoing e-invoicing projects by ensuring accurate vendor and customer information updates.
Compile, reconcile, and manage corporate credit card expense documentation.
Coordinate with internal departments to ensure timely and accurate execution of operational and administrative processes.

Requirements

What you’ll need

Diploma or Degree in Business Administration, Finance, Accounting, or a related field.
1–3 years of relevant working experience is preferred.
Proficient in Microsoft Excel and Microsoft Office applications.
Detail-oriented, organized, and able to manage multiple tasks effectively.
Good communication, coordination, and interpersonal skills.
Able to work independently in a fast-paced environment.

Benefits

Comp & perks

Do you have what it takes to succeed in a fast-paced and intense environment?
Do you thrive on challenges?
Do you want to bring innovative ideas to life?
Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?
Championing Diversity, Equity and Inclusion
LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets.
LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.
To explore other careers opportunities, visit our careers page .
If you have a question for us, please drop us an email here.
We regret to inform you that only shortlisted candidates will be contacted. Thank you.

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Applicant Tracking System Keywords

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Hard Skills & Tools

Purchase RequisitionsPurchase Orderscost allocationfinance reportingmaster data managementcommission calculationse-invoicingcredit card expense managementdata reconciliationreport preparation

Soft Skills

detail-orientedorganizedtask managementcommunication skillscoordination skillsinterpersonal skillsindependent workadaptabilitytime managementproblem-solving

Certifications

Diploma in Business AdministrationDegree in Business AdministrationDegree in FinanceDegree in Accounting