Lumidas Inc.

Administration

• Maintain project records, trackers, timelines, and planning documents for ETA 101, ETA Bootcamp, and conference-related activities.
• Log project progress, updates, deadlines, and next steps in project management tools and shared documentation.
• Help keep internal planning documents organized, current, and easy for the team to use.
• Track outstanding tasks and support follow-up across internal workstreams.
• Support the coordination of calendar invites for sessions, meetings, speaker calls, and program activities.
• Help prepare and send participant communications, reminders, and follow-ups.
• Monitor participant-facing details to ensure communications are clear, timely, and accurate.
• Support basic inbox or communication tracking where needed.
• Assist with outreach to speakers, facilitators, and guests.
• Track speaker confirmations, bios, session details, materials, and logistics.
• Support the preparation of speaker briefing documents or session information.
• Help ensure speakers receive the information they need in a timely and professional way.
• Review learning materials, slide decks, handouts, worksheets, and resources for formatting, consistency, typos, and basic edits.
• Support updates to learning resources based on team feedback.
• Help organize curriculum materials and session resources in shared folders or internal knowledge systems.
• Make basic edits to Notion pages and program materials to ensure information is accurate and easy to navigate.
• Assist with planning and administrative tasks related to ETA conference activities.
• Support agenda tracking, speaker logistics, participant information, and resource preparation.
• Help coordinate details across learning design, events, and program delivery workstreams.

Learning Design Administration Intern