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About the role
Key responsibilities & impact- Overseeing department to ensure professional and courteous service is received by Landlords and Tenants and identifying opportunities to enhance service levels.
- Discuss with the Head of Centre and assume responsibility for staff interviews, local inductions, local training, appraisals, coaching and development.
- Hold occasional team meetings
- Attend branch meetings as required and advise branch managers of any matters requiring their attention.
- Responding promptly and effectively to internal and external complaints.
- Managing the tenancies of a group of properties from the commencement of each tenancy until the property is returned to the owner.
- Specifically checking and adhering to landlords’ management instructions; Issuing instructions for management inspections and reporting to landlords following inspections; Issuing instructions for safety inspections including gas safety checks.
- Organising for remedial works to be completed on a timely basis. Advising landlords/managing agents of want of repairs.
- Obtaining estimates, issuing works orders, paying invoices.
- Dealing promptly with correspondence, telephone calls, and personal visits from landlords and tenants.
- Receiving End of Tenancy Reports, advising landlords and tenants of charges on tenants’ deposit for cleaning, repairs or replacements via the Depositary.
- Finalising the release of the security deposit on the relevant parties in line with the scheme rules in which it is held.
- Ensuring that the diary is kept up-to-date to monitor outstanding matters.
- Reporting any complaint or legal letter/notice to the Branch Manager, appropriate Area Manager and the Lettings Director immediately upon receipt.
- Liaising closely with letting offices and client account departments.
- Responding immediately to any lack of security or essential services, or any danger to tenants or the public associated with landlords’ property.
- Assisting with customer complaints and investigations if required
- Ensuring that appropriate charges are made for all services rendered.
- Serving appropriate notices, where the landlord or tenant wishes to end a tenancy.
- Dealing with landlord statement queries.
- Negotiating with extensions and renewals.
- Achieving and maintaining relevant industry qualifications.
Requirements
What you’ll need- Excellent communication, written and verbal
- Professional telephone manner
- Organisational skills, time management and attention to detail
- Experience in property management or lettings
- Full UK Driving License Required
Benefits
Comp & perks- Competitive base salary and additional incentives
- Quarterly and yearly awards
- Salary sacrifice pension scheme
- Generous Holiday allowance, increasing by 1 day per year based on service
- Excellent Parental leave and newly introduced Fertility policy
- Staff discounts
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
property managementtenancy managementsafety inspectionsgas safety checksremedial works managementinvoice processingcomplaint resolutioncustomer servicenegotiationreporting
Soft Skills
communicationorganisational skillstime managementattention to detailprofessional telephone mannercoachingteam leadershipinterpersonal skillsproblem-solvingcustomer relations
Certifications
relevant industry qualifications
