Administrative Specialist
LPA, Inc.
full-time
Posted on:
Location: California • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Receive and direct visitors and clients
- Manage lobby area
- Assist with firmwide phone calls
- General clerical duties including photocopying, fax and mailing; opening, sorting and distributing incoming correspondence
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Coordinate and maintain records for staff, their travel, and parking as needed
- Fielding telephone calls, word processing, creating spreadsheets and presentations, and filing
- Arrange and schedule travel for staff company-wide
- Help moderate firmwide meetings via Microsoft Teams
- Coordinate client and office events throughout the year
Requirements
- Above average skills in the Microsoft Office Suite
- Expertise in Microsoft Teams
- Ability to multitask and focus on various responsibilities at any given time
- Experience in providing administrative support to management and technical staff
- Enthusiastic commitment to the multidisciplinary design process and team environment
- Strong written and verbal communication skills
- Curious and open minded to learn and assume increased responsibilities
- Committed to building a long-term professional career
- Ability to be in office 5 days/wk (position requirement)