Executive Assistant

Low Carbon

Executive Assistant supporting the Executive team at Low Carbon, a renewable energy company. Involves diary management, administrative support, and travel coordination.

Posted 5/29/2026full-timeLondon • 🇬🇧 United KingdomJuniorWebsite

About the role

Key responsibilities & impact

Manage Exec diaries, helping to prioritise meetings, protect focus time and ensure the best use of their schedule, in close coordination with the Executive Business Partner and key internal stakeholders.
Maintain well-organised files and documents, ensuring information is stored clearly and professionally and that materials are easy to access when needed.
Provide day-to-day administrative support, including processing and tracking the Executive’s business costs, managing correspondence and supporting ad hoc tasks as required.
Coordinate travel arrangements, including frequent travel in the UK and international travel as required.
Respond promptly to travel changes, including rearranging bookings and liaising with travel providers to ensure plans run smoothly.
Provide additional travel support for Board members and senior colleagues when required.
Prepare clear and detailed itineraries, coordinating travel, accommodation and logistics for meetings, conferences and external engagements.
Maintain accurate travel records to support internal reporting and sustainability tracking.
Support the smooth running of the office through day-to-day coordination, practical administration and tasks that contribute to a well-organised and welcoming environment.
Work alongside the office administration team to support the planning and delivery of internal meetings and company events, including team away days, seasonal celebrations and other staff gatherings.
Provide additional administrative support to other members of the executive team when required, helping the wider Business Support team during busy periods and covering priorities as needed.

Requirements

What you’ll need

A customer-focused mindset with a positive approach to work
Experience coordinating diaries, travel bookings, meetings or events, whether through work experience, internships or previous roles.
Excellent organisational skills, with the ability to manage multiple tasks, stay on top of detail and keep work moving in a fast-paced environment.
Strong written and verbal communication skills, with a professional and confident approach when working with senior stakeholders and colleagues across the business.
A high level of discretion, sound judgement and the ability to handle confidential information with care and professionalism.
Confidence using Microsoft Office, including Outlook, Word, PowerPoint and Excel, and the ability to pick up new systems quickly.
Some previous experience in an administrative, team support, customer-facing or professional office environment.
An interest in sustainability, climate change and the work Low Carbon is doing to support the transition to renewable energy.

Benefits

Comp & perks

26 days holiday plus your birthday off (with option to buy a further 5 days)
Discretionary Bonus
Bupa Health Check & Private Healthcare for you and your family (medical history disregarded)
Contributory Pension
Cycle scheme
Season Ticket Loan
Pluxee for commercial discounts and perks
3 additional days for volunteering to support causes of your choice

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

diary managementtravel coordinationadministrative supportevent planningdocument organizationcost trackingitinerary preparationsustainability trackingconfidential information handlingmulti-tasking

Soft Skills

customer-focused mindsetexcellent organizational skillsstrong written communicationstrong verbal communicationdiscretionsound judgementpositive approach to workability to manage multiple tasksprofessionalismteam support