Administrative Assistant, Team Business Operations – Sport

LOVB Minnesota

Administrative Assistant supporting LOVB executives across team business operations and sport. Coordinating calendars, projects, meetings, events, communications, and league operations for women’s volleyball.

Posted 8/5/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Google Workspace and Microsoft Office Suite, with strong organizational, planning, and time management skills essential for supporting executive operations. Capable of managing multiple priorities and coordinating cross-functional projects in a dynamic environment.

Highest-signal resume keywords

Advanced Proficiency In Google WorkspaceAdvanced Proficiency In Microsoft Office SuiteProject Coordination ExperienceStrong Written And Verbal Communication SkillsBachelor's Degree In Business Administration

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementEvent CoordinationCalendar ManagementExpense ReportingReport PreparationMeeting CoordinationAction Item TrackingDocumentation ManagementTravel ArrangementProcess Improvement

Soft Skills

Exceptional Attention To DetailStrong Organizational SkillsAbility To Work IndependentlyCollaboration Across DepartmentsSound Judgment And Discretion

Tools & Technologies

AsanaMonday.comSmartsheetAirtable

Industry Keywords

Executive AdministrationSports AdministrationOperationsCross-Functional ProjectsDynamic Environment

About the role

Key responsibilities & impact

Provide comprehensive administrative support to the Vice President of Team Business Operations and Chief of Sport
Manage complex calendars, schedule meetings, and coordinate priorities across stakeholders
Coordinate domestic travel arrangements, prepare itineraries, and process expense reports
Prepare correspondence, presentations, reports, meeting agendas, and executive materials
Monitor action items and ensure timely follow-up on initiatives and commitments
Coordinate and track cross-functional projects, deliverables, timelines, and milestones
Maintain project plans, action trackers, and status updates
Partner with internal departments and team operators to facilitate collaboration and timely execution
Support department planning, budgeting, and operational processes
Coordinate recurring Team President meetings, working groups, committee meetings, and office hours
Prepare agendas, meeting materials, presentations, and supporting documentation
Record meeting notes, document decisions, and distribute action items and follow-up communications
Assist with planning and execution of league meetings, workshops, and special events
Coordinate event logistics, registration, travel, vendors, venues, catering, and meeting materials
Support onsite event operations and post-event follow-up
Maintain departmental manuals, playbooks, templates, policies, and shared resources
Organize files, presentations, and documentation within shared platforms
Assist in drafting and distributing league communications to clubs, team operators, and internal stakeholders
Coordinate information requests and prepare executive reports, presentations, and briefing materials
Identify administrative process improvements and support special projects as assigned

Requirements

What you’ll need

Exceptional organizational, planning, and time management skills
Ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Exceptional attention to detail
Ability to work independently and collaborate across multiple departments
Sound judgment, discretion, and ability to maintain confidentiality
Advanced proficiency in Google Workspace
Advanced proficiency in Microsoft Office Suite
Advanced proficiency in project management or collaboration tools such as Asana, Monday.com, Smartsheet, Airtable, or similar
Bachelor's degree in Business Administration, Sports Management, or a related field
3+ years of experience in executive administration, operations, project coordination, sports administration, or a related field
Experience coordinating meetings, events, travel, and cross-functional projects involving multiple stakeholders
Experience preparing presentations, reports, and executive-level communications
Comfortable working in a dynamic, fast-paced startup or professional sports environment with shifting priorities

Benefits

Comp & perks

Domestic travel arrangements and itineraries supported as part of the role
Opportunity to support league meetings, workshops, special events, and onsite event operations
Mission-driven work advancing women's sports and volleyball