LOTS Group

Administrative Assistant

• Acompanhar as atividades operacionais da área de Facilities, apoiando o controle de demandas relacionadas a limpeza, manutenção, copa, organização de ambientes e suporte às necessidades internas do escritório.
• Auxiliar no contato com fornecedores e prestadores de serviço, apoiando o acompanhamento de prazos, registros de atendimento, execução de atividades e conformidade com orientações da área.
• Registrar, direcionar e acompanhar chamados de manutenção preventiva e corretiva, garantindo que as solicitações sejam encaminhadas corretamente e atualizadas até a conclusão.
• Apoiar o controle de estoque de materiais de uso administrativo e operacional, sinalizando necessidades de reposição, organizando itens armazenados e acompanhando o consumo básico da área.
• Apoiar a preparação de salas de reunião, estações de trabalho e áreas de apoio, verificando layout, limpeza, disponibilidade de materiais e funcionamento básico de equipamentos.
• Auxiliar na organização de reuniões, treinamentos, visitas e eventos internos, dando suporte à infraestrutura, materiais, recepção e logística necessária.
• Organizar documentos físicos e digitais, apoiar controles em planilhas, lançar informações em sistemas, acompanhar notas fiscais e apoiar a atualização de registros e relatórios da área.
• Receber correspondências, materiais, solicitações internas e demandas operacionais, encaminhando corretamente para os responsáveis e mantendo os controles atualizados.

Assistente Administrativo de Facilities

People Operations

• Consolidate and analyze people data by validating information across systems, payroll, and management reports, ensuring reliable data to support leadership decision-making.
• Review payroll by validating calculations, labour charges, and provisions, ensuring legal compliance, financial accuracy, and mitigation of labour risks.
• Control headcount and monitor personnel budget by analyzing staffing, costs, and variances, contributing to greater financial visibility and decision support.
• Manage and optimize people administration processes, including hiring, records, time and attendance, vacations, and terminations, ensuring standardization, operational efficiency, and compliance.
• Serve as a technical reference by guiding routines, clarifying doubts, and supporting analyses, contributing to higher quality deliverables and team development.
• Conduct analyses of labour legislation and collective agreements by interpreting impacts and advising on application in HR routines to ensure legal adherence and reduce company risk.
• Support benefits management by monitoring costs, policies, and legal and contractual compliance, ensuring financial control and alignment with internal guidelines.
• Collaborate with the legal department on labour matters by supporting risk analyses, processes, and preparation of information, helping to strengthen the company’s legal security.
• Structure and monitor HR KPIs by analyzing metrics such as personnel cost, overtime, absenteeism, and liabilities, generating insights for more strategic and preventive decisions.
• Lead continuous improvement and automation initiatives for the area’s processes by reviewing workflows, identifying opportunities, and implementing adjustments, promoting greater efficiency, traceability, and data quality.
• Ensure adherence to internal policies, audits, and legal requirements by monitoring controls and applying area guidelines to strengthen governance and reduce company risks.

Assistente Administrativo de Facilities

Senior People Administration and People Analytics Analyst