Senior Program Specialist/Summary Statement Operator Coordinator

Looper

Program Specialist providing administrative and logistical support for HRSA grant reviews. Responsible for reviewer communications, logistics, and training to ensure successful execution of grant reviews.

Posted 7/21/2026full-timeRemote • 🇺🇸 United StatesSenior💰 $85,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grant review logistics and technical assistance, with a strong focus on utilizing grants management technology systems and ensuring confidentiality of sensitive documentation. Proficient in managing reviewer communications and supporting training initiatives within a fast-paced environment.

Highest-signal resume keywords

Grant Review ManagementMicrosoft Office Suite ProficiencyAdobe Acrobat ProficiencyAttention to DetailFederal Grants Management Platforms Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Grant Review LogisticsReviewer Technical AssistanceData ManagementDocument ProductionPanel AdministrationReviewer RecruitmentTraining DevelopmentApplication Review Module (ARM) SystemSummary Statement ManagementConfidentiality Assurance

Soft Skills

Organizational SkillsWritten CommunicationVerbal CommunicationFast-Paced Work Adaptability

Tools & Technologies

GrantSolutionsMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft OneNoteAdobe Acrobat ReaderAdobe Acrobat Pro

Industry Keywords

Discretionary Grant ReviewsFederal Government GrantsReviewer QualificationsLogistics ManagementTraining Execution

About the role

Key responsibilities & impact

Perform routine assignments associated with grant review logistics and reviewer technical assistance.
Develop and manage reviewer communications and data.
Monitor and respond to reviewer technical assistance inquiries.
Support Review Manager/Project Director in preparation for client meetings; participate as needed.
Produce and/or develop standard, pre-programmed documents and reports from the various grant systems as directed.
Ensure confidentiality and security of all grant review related documentation and application data.
Support logistical tasks for contract Review Manager/Project Director as assigned.
Utilize grants management technology systems to support the grant review process including reviewer recruitment, panel administration, honorarium, close-out, and surveys.
Identify, review and document qualifications of new/potential reviewers.
Support development and execution of grant review trainings – audio and web.
Generate and maintain grant review files - correspondence, documents, forms and payments.
Ensure that all sensitive materials are destroyed.
Manage pre-combined and final summary statements.
Oversee and manage SSO process: Onboarding, Training, Logistics, Recruiting, Assigning.
Capture live panel comments in Application Review Module (ARM) system.

Requirements

What you’ll need

Bachelor's degree in related field of study or 5 years of relevant work experience.
4+ years of experience assisting and/or managing discretionary grant reviews, preferably for the Federal government.
Proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint and OneNote) – with emphasis on Excel and Word.
Proficient use of Adobe Acrobat (Reader and Pro).
Attention to Detail is a must.
Excellent organizational, written and verbal communication skills.
Ability to work in a fast-paced environment.
Special consideration given to candidates with experience utilizing the following Federal grants management platforms: GrantSolutions, Application Review Module (ARM) systems.

Benefits

Comp & perks

Competitive benefits and compensation package