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Meeting Event Manager

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full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
  • Owning the overall coordination of programs, including timelines, deliverables, and operational details to ensure seamless execution.
  • Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals.
  • Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
  • Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
  • Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
  • Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
  • Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
  • Managing VIP logistics and special projects as needed.
  • Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.

Requirements

  • A bachelor’s degree or equivalent practical experience
  • At least 3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles (international destination experience is a plus)
  • Strong working knowledge of end-to-end program and event management, including budget ownership and financial forecasting
  • Proven ability to build, manage, and maintain strong client relationships based on trust and service excellence
  • Clear, professional communication skills, both written and verbal, with confidence presenting to clients and stakeholders
  • The ability to manage multiple projects at once while staying organized, flexible, and detail-oriented
  • Solid technical skills, including proficiency with Microsoft Office and the ability to quickly learn new systems and tools
Benefits
  • Medical
  • Dental
  • Vision
  • Life insurance
  • Disability
  • Paid parental leave
  • 401k
  • Tuition reimbursement
  • Paid time off
  • Year end holiday closure
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event planningbudget managementfinancial forecastingprogram managementsupplier negotiationsite inspectionsproject management
Soft Skills
client relationship managementcommunication skillsorganizational skillsflexibilitydetail-oriented