Billing Operations Coordinator

Long View Systems

Billing Operations Coordinator at Long View's Accounting Team in Calgary. Supporting billing processes and collaborating with project managers and suppliers for financial integrity.

Posted 7/7/2026full-timeCalgary • 🇨🇦 CanadaJuniorMid-Level💰 CA$46,000 - CA$60,000 per yearWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Process and post large batches of invoices for services and procurement, ensuring accuracy and timeliness
Receive and validate supplier invoices and match against purchase orders
Generate and export accounts payable (AP) and accounts receivable (AR) batches for D365, maintaining organized backup documentation
Create client-facing invoices, and submit invoices via billing portals and email, and manage invoice completeness checks
Assist Project Managers with time entry, invoice adjustments, and service credit allocations
Create rebill invoices for staff purchases, and set up employee billing accounts
Validate, open, and close projects in D365, ensuring financial records are properly aligned
Investigate billing discrepancies and work cross-functionally with Procurement and Operations to resolve exceptions
Prepare monthly journal entries related to deferred revenue, service credits, and other billing-related items
Collaborate with the Inventory and Procurement teams to allocate courier charges and resolve return issues
Provide documentation support during internal and external audits

Requirements

What you’ll need

2+ years of relevant experience in billing operations, accounting, or project support
Strong attention to detail and ability to manage a high volume of transactions
Excellent communication and interpersonal skills for cross-functional collaboration
Intermediate to advanced Excel skills (VLOOKUP, XLOOKUP, SUMIFS, PivotTables, conditional formatting)
Familiarity with Microsoft Dynamics D365 F&O and experience working with ERP/accounting systems
Experience with billing portals, supplier invoices, and project accounting
Strong organizational skills and the ability to adapt in a fast-paced environment
Bonus: Experience working with a consulting organization with contracts and project-based work

Benefits

Comp & perks

A people-first culture focused on Integrity, Competence, Value, and Fun
Collaborative and supportive team environment
Opportunities for growth and development
Recognition programs and meaningful work that makes an impact

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Invoice ProcessingAccounts PayableAccounts ReceivableFinancial Record ManagementJournal EntriesBilling Discrepancy InvestigationSupplier Invoice ValidationProject SupportRebill InvoicingTime Entry Management

Soft Skills

Attention to DetailOrganizational SkillsCommunication SkillsInterpersonal SkillsAdaptability