Logix Federal Credit Union

Purchasing Representative

Logix Federal Credit Union

full-time

Posted on:

Location Type: Hybrid

Location: Valencia • California • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $28 - $42 per hour

About the role

  • Provides support in accordance with Procurement Operations Policy #202
  • Assists in researching suppliers / providers of goods and services considering value, quality, service, and reputation as requested by vendor owners; obtains quotations upon request.
  • Assists in preparation, distribution, and compilation of responses to RFIs/RFQs/RFPs in bid analysis format as requested by vendor owners and based on specifications provided.
  • Collects and files bids/quotations/acknowledgements/exceptions documentation for audit purposes.
  • Escalates potential quality or internal control issues.
  • Maintenance of Workday system
  • Monitor business processes for delegations, purchased orders and requisitions
  • Performs vendor review (reasonableness), set up, documentation, payment controls and status monitoring (active/inactive).
  • Reviews and distributes reports to track production, monitor compliance and enforce internal control measures.
  • Troubleshoots system issues and/or end user issues with Technical Support and vendors for positive resolution.
  • Monitors Purchase Order queues and responds promptly.
  • Reviews new purchase order content for accuracy to ensure compliant and efficient (blanket POs) routing; review documentation for accuracy, completeness and reasonableness, escalating questionable or unusual requests or usage.
  • Reports problems with purchase order queues or workflow errors.
  • Reviews approval paths for policy compliance, internal remarks, and external instructions prior to sending purchase order to vendor; resolves or reports conflicting issues.
  • Assist with new user training.
  • Provides feedback and remedial training when needed.
  • Assists with product research and guidance to employees upon request, identifying vendor options, determining quantity, quality, service, and reliability.
  • Suggests updates to policy, procedure and intranet site as needed.
  • Assists with monitoring inventory, usage and backorder reports and reorder/reprint as necessary to ensure adequate volumes are available.
  • Routes forms through Compliance, Marketing and/or Forms Owner(s) for changes / updates.
  • Maintain specifications, proofs and Forms History.
  • For branch and special supplies, assists with acquiring pricing, bids, quantity breakpoints, quality, service, delivery and other pertinent information.
  • For large projects, assist with preparation and distribution of RFPs, vendor owner specifications, collecting responses and compiling the bid analysis.
  • Identifies opportunities and offer solutions to improve efficiencies and cost effectiveness of processes.
  • Reports opportunities to improve pricing, value, service and/or quality.
  • Assists in managing the contract item list, identifying items to be added or removed.
  • Maintains user logins, approval workflows and location information.
  • Monitors contract purchase dollar/volume ratios, along with usage to ensure best pricing Option.
  • Responsible for supplies and services setup for new branch locations.
  • Work within their team and have a direct impact on their tasks.

Requirements

  • 4 Year / Bachelors Degree Preferred
  • 3 Years of Experience Preferred
  • Must be able to easily adapt to Credit Union’s Purchase Order software system.
  • Must have a working knowledge of the Microsoft suite of office products.
  • Must be detail oriented.
  • Must have demonstrated quality customer service skills.
  • Knowledge of request for information, request for quote, and request for proposal processes and guidelines in support of general business operations.
  • Previous experience monitoring or evaluating inventory levels to decide if adequate supply levels are available a plus.
  • Purchasing operations experience, a plus.
  • Previous experience working with inventory systems a plus.
  • Prior experience reviewing contracts and service level agreements a plus.
  • Learn and discover existing tools and processes to apply them along with their academic knowledge to achieve simple tasks.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
procurement operationsbid analysisvendor managementcontract reviewinventory monitoringpurchase order processingRFIRFQRFPdata analysis
Soft Skills
detail orientedcustomer serviceproblem solvingadaptabilitycommunicationteamworktrainingfeedbackorganizationefficiency improvement
Certifications
Bachelor's Degree